Sr. Executive Assistant

Working at Atlassian Atlassians can choose where they work – whether in an office, from home, or a combination of the two. That way, Atlassians have more control over supporting their family, personal goals, and other priorities. We can hire people in any country where we have a legal entity. Your future team You’ll join a global Leadership Operations team of over 100 Executive and Administrative Assistants, all dedicated to empowering Atlassian leaders. Our centralized structure ensures you have the support of experienced Managers who partner closely with you and your leaders. Instead of working in silos, we thrive as a unified, collaborative community. We openly share ideas, ask questions freely, and support each other every step of the way. If you’re an administrative professional who thrives on empowering leaders, collaborating with peers, and making a real impact, this could be the perfect opportunity for you! What You'll Do Calendar and Meeting Management Independently manage complex executive calendars, making strategic decisions to optimize leaders’ time and proactively resolve conflicts across multiple time zones. Guide leaders to optimize for efficiency, using independent judgment on all actions. Ensure meetings have clear agendas, outcomes, and the right attendees; proactively schedule follow-ups, reviews, and checkpoints. Prepare leaders for meetings with comprehensive briefing materials and logistics; capture detailed notes and action items, ensuring seamless follow-up and execution. Event and Offsite Leadership Operate independently to create event agendas, working closely with Chiefs of Staff and influencing content and outcomes. Lead the planning, coordination, and execution of high-impact virtual and in-person events (off-sites, conferences, business gatherings), managing all logistics, vendor relationships, and contract negotiations. Serve as the primary point of contact for event communications, keeping stakeholders informed and aligned. Cross-Functional Collaboration and Communication Act as a strategic partner to executive leadership, influencing priorities and driving complex, cross-functional projects that extend beyond the leader’s org (e.g., enterprise-wide or customer-facing initiatives). Take ownership of internal communications: draft and send Slack messages, create and update Confluence pages, and prepare presentations for org-wide meetings. Ensure alignment and clarity across global teams, fostering a cohesive and informed organizational culture. Rhythm of Business Drive the rhythm of business for the leadership team by planning, coordinating, and executing key business cadences (leadership meetings, offsites, town halls, quarterly planning). Anticipate needs and address potential challenges before they arise, ensuring leaders are always well-prepared. Financial Management Provide guidance on Atlassian’s expense policies for the leader’s org. Independently approve expense reports and purchases on behalf of the leader. Actively manage and track budgets, working with your Finance partner to determine annual allocations and ensure alignment with financial goals. Oversee and manage expense reports, purchase orders, and compliance with company policies. Travel Management Strategically manage all aspects of travel, including complex itineraries, visa processes, and on-the-ground logistics. Make independent decisions to optimize leader’s time during travel, including identifying opportunities for high-value meetings. Ensure seamless travel experiences by anticipating needs and resolving issues proactively. Engagement and Craft Leadership Lead or consult on Leadership Operations (LO) projects. Mentor other Executive and Administrative Assistants, contributing to the growth and development of the team. Ambassador for Atlassian Leadership Operations, representing our vision internally and externally. Lead and contribute to LO craft improvements, best practices, and proce ... (truncated, view full listing at source)