Office Manager Japan‐日本オフィスマネージャー（総務担当)

Our Mission At Palo Alto Networks®, we’re united by a shared mission—to protect our digital way of life. We thrive at the intersection of innovation and impact, solving real-world problems with cutting-edge technology and bold thinking. Here, everyone has a voice, and every idea counts. If you’re ready to do the most meaningful work of your career alongside people who are just as passionate as you are, you’re in the right place. Who We Are In order to be the cybersecurity partner of choice, we must trailblaze the path and shape the future of our industry. This is something our employees work at each day and is defined by our values: Disruption, Collaboration, Execution, Integrity, and Inclusion. We weave AI into the fabric of everything we do and use it to augment the impact every individual can have. If you are passionate about solving real-world problems and ideating beside the best and the brightest, we invite you to join us! We believe collaboration thrives in person. That’s why most of our teams work from the office full time, with flexibility when it’s needed. This model supports real-time problem-solving, stronger relationships, and the kind of precision that drives great outcomes. Job Description Your Career We are seeking a colleague who possesses a thorough knowledge of best practices for building maintenance and operations, office management and external and internal customer services to join our awesome JAPAC Places Team. This role will be required to support the Places Sr. Manager in day-to-day facilities operational activities and work independently but collaboratively in a collegial team environment for a fast-paced and dynamic company. By providing best in class workplace experiences and supporting our FLEXwork policy, this role is critical to delivering the company’s commitment “To create a safe and collaborative workspace that supports our flexible and inclusive culture”. The position also involves JAPAC team members on regional department development programs. Your Impact Proactively oversee and manage day to day facilities operations and logistics within the premises which covers for server/lab spaces and security equipment Assist with project bid and tender process and administer relevant documentation relating to the facility location, including for any minor alteration and addition works Oversee facility location vendor procurement which include raising of relevant PR/PO, invoice processing, contract review and service maintenance for soft and hard services Oversee and manage Front of House operations including but not limited to visitor management, security, cleaning, events setup, shipping/receiving and office supplies Recommend and implement maximum cost-effective solution to any situations that may arises Support and implement the Global Safety and Security team initiatives such as evacuation exercises and EH&S programs Provide remote facilities operations support to serviced offices in the Japan portfolio Coordinate with various internal and external stakeholders for emergency preparedness action plans Ability to respond to important and urgent maintenance calls outside of regular business hours Any ad-hoc duties and projects as required to meet the needs of the business or as directed by the Places Manager Provide guidance and cooperation to the Person with Disability Office Administrator in daily operations Most of the work would be performed in the Tokyo office - The work from home options would be limited Competencies Client focused Well organized and capable of prioritizing and balancing simultaneous tasks under deadline pressure Building and maintaining internal and external relationships Financial administration for CapEx and OpEx budget would be plus Qualifications (Additional Job Description) Your Experience Using of reporting metrics to recommend or develop new process and procedures for business improvements Dynamic and team oriented with excellent interpersonal skills at all l ... (truncated, view full listing at source)