Administrative Assistant

Administrative Assistant Reid Accountants + Advisors, is hiring! Reid Accountants + Advisors is an independent, full-service accounting and advisory firm specializing in accounting and consulting services for businesses and individuals. We currently have offices in Long Island, NYC, White Plains and South Carolina. Join a rapidly growing organization with a strategic vision and dynamic plan. We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to join our accounting firm. This position plays a critical role in supporting daily office operations and providing an exceptional client experience. The ideal candidate will demonstrate strong communication skills, a proactive approach, and the ability to manage multiple priorities in a fast-paced professional services environment. Key Objectives: · Help assist as the first point of contact at the front desk, providing a professional, welcoming, and courteous client experience. · Help coordinate front desk operations to ensure an efficient daily workflow and high-quality client service. · Assist with answering, screening, and directing incoming phone calls promptly and professionally, taking detailed and accurate messages when necessary. · Manage client interactions both in person and by phone, maintaining confidentiality and a high standard of professionalism. · Provide administrative support to the accounting team, including data entry, document scanning, filing, and general office assistance. · Perform other administrative and clerical duties as assigned to support firm operations. · Monitor and respond to firm email communications as assigned. · Process incoming and outgoing mail. · Coordinate and manage client shipments, including FedEx and USPS. · Manage postage, shipping supplies, and shipment tracking. · Handle fax distribution and document scanning to ensure timely document delivery. · Maintain and manage the conference room calendar. · Set up conference rooms for meetings, ensuring rooms are clean, organized, and properly prepared before and after use. · Monitor inventory levels throughout the year, including increased supply needs during tax season. Tax Season Responsibilities · Perform all standard front desk and administrative duties during peak tax season. · Provide additional administrative support to administrative staff, including assistance with client acceptance processes. · Monitor and respond to Reid Tax & Advisory email communications as assigned. Requirements: · High school diploma or equivalent required; associate degree or higher in a related field preferred. · Minimum of 2 years of experience in an administrative or office support role; experience in an accounting or professional services firm preferred. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook). · Strong organizational, time-management, and multitasking skills. · Exceptional attention to detail with a high degree of accuracy. · Excellent written and verbal communication skills. · Ability to work independently and collaboratively as part of a team. · Professional demeanor with strong client service skills. Job Type: Full-time Schedule: 9:00am – 5:30pm – On-Site Ability to commute/relocate: Woodbury, NY: Reliably commute or planning to relocate before starting work (Required) This position operates as part of a US East Coast-based team, with typical working hours aligning with EST to facilitate effective collaboration. We offer flexibility in managing your schedule to maintain a healthy work-life balance while meeting business needs. We are excited to invite talented individuals to join our dynamic team! This position offers a competitive salary range of $50K – $60K annually, commensurate with experience and qualifications. In addition to a rewarding career, we provide a robust benefits package, including: - Health, Dental, and Vision Insurance (with options for fully paid employee only coverage fo ... (truncated, view full listing at source)