People Operations Coordinator (Contractor)

Who Are We? Postman is the world’s leading API platform, used by more than 45 million+ developers and 500,000 organizations, including 98% of the Fortune 500. Postman is helping developers and professionals across the globe build the API-first world by simplifying each step of the API lifecycle and streamlining collaboration—enabling users to create better APIs, faster. The company is headquartered in San Francisco and has offices in Boston, New York, Austin, Tokyo, London, and Bangalore - where Postman was founded. Postman is privately held, with funding from Battery Ventures, BOND, Coatue, CRV, Insight Partners, and Nexus Venture Partners. Learn more at postman.com or connect with Postman on X via @getpostman. P.S: We highly recommend reading The "API-First World" graphic novel to understand the bigger picture and our vision at Postman. The Opportunity We are seeking a highly organized and proactive People Operations Coordinator to support our team during a period of rapid growth and system transitions. This is a contract to permanent role. This role will play a critical part in ensuring data integrity, streamlining onboarding processes, maintaining employee documentation, and supporting day-to-day People Operations tasks and projects. The ideal candidate is detail-oriented, responsive, and comfortable working in a dynamic, fast-paced environment. This is a hybrid role based out of our Cupertino office . However, you must have the willingness to travel to our other Bay Area offices in San Francisco and Berkeley as needed and participate in meetings across various time zones. Key Responsibilities HR Systems Data Management Support data migration and cleanup efforts from Rippling to Workday in preparation for system launch. Collaborate with the People team to ensure accurate and timely data entry and maintenance. Help with projects such as: Employee document download and archiving Data review and reconciliation Additional ad hoc data cleanup initiatives Employee Documentation Compliance Assist in managing employee files: create new files and upload key documents (resumes, offer letters, PIIAs, job descriptions). Support remote I-9 completion and verification process. Review background checks (criminal, employment, education, discrepancies, etc.). Draft and send People Action Notice letters (e.g., changes in role, manager, title, department, or location). Assist with benefits questions from employees Operational Support Manage and respond to Jira tickets, ensuring timely follow-up and escalation where needed. Monitor and respond to inquiries in the People Ops Slack channel. Track and send reminders for required compliance trainings (e.g., Navex). Run and manage the bi-weekly onboarding report to support training compliance. Provide backup coverage during team member PTO or absences. Onboarding New Hire Support Assist with new hire onboarding processes, including: New Hire Orientation Sales Bootcamp (Flight School) Training reminders and scheduling General Project Administrative Support Provide support on various People Operations projects and initiatives as needed. Qualifications 3-5 years prior experience in People/HR Operations or a related administrative role preferred. Familiarity with HR systems such as Rippling and Workday is a strong plus. Excellent organizational skills and exceptional attention to detail. Strong written and verbal communication skills. Ability to manage multiple priorities and meet deadlines in a fast-paced environment. Comfortable working both independently and collaboratively The reasonably estimated base salary for this role ranges from $35.00/hr to $40.00/hr, plus a competitive equity package. Actual compensation is based on the candidate's skills, qualifications, and experience. This is a contract role, and exempt from any benefits including medical, wellness, and stipends. What Else? In addition to Postman's pay-on-performance philosophy, a ... (truncated, view full listing at source)