Executive Operations Assistant

Executive Operations Assistant ABOUT US FAR.AI is a non-profit AI research institute working to ensure advanced AI is safe and beneficial for everyone. Our mission is to facilitate breakthrough AI safety research, advance global understanding of AI risks and solutions, and foster a coordinated global response. Since our founding in July 2022, we've grown to 40+ staff https://www.far.ai/about/team, producing 40+ influential academic papers https://scholar.google.com/citations?user=FVJ24k8AAAAJ, and establishing leading AI Safety events https://far.ai/events/. Our work is recognized globally, with publications at premier venues such as NeurIPS, ICML, and ICLR, and features in the Financial Times https://www.ft.com/content/175e5314-a7f7-4741-a786-273219f433a1, Nature News https://www.nature.com/articles/d41586-024-02218-7 and MIT Technology Review https://www.technologyreview.com/2020/02/28/905615/reinforcement-learning-adversarial-attack-gaming-ai-deepmind-alphazero-selfdriving-cars/. We conduct pre-deployment testing on behalf of frontier developers such as OpenAI and conduct independent testing for governments including the EU AI Office https://www.far.ai/news/far-ai-selected-to-lead-eu-ai-act-cbrn-risk-consortium. Additionally, we help steer and grow the AI safety field through developing https://arxiv.org/abs/2405.06624 research https://arxiv.org/abs/2506.20702 roadmaps https://www.researchgate.net/publication/396910034_Open_Technical_Problems_in_Open-Weight_AI_Model_Risk_Management with renowned researchers such as Yoshua Bengio; running FAR.Labs https://www.far.ai/programs/far-labs, an AI safety-focused co-working space in Berkeley; and supporting the community through targeted grants https://www.far.ai/programs/grantmaking. ABOUT THE ROLE We are hiring an Executive Operations Assistant to serve as a force multiplier for our CEO, Adam https://www.far.ai/about/people/adam-gleave, and President, Karl https://www.far.ai/about/people/karl-berzins. This role is the operational backbone of executive leadership, managing communication, scheduling, travel, and internal coordination while creating systems that help leadership operate at maximum effectiveness. You will ensure our leadership’s time and attention are deployed where they matter the most. Reporting directly to the CEO & President, this is a fast-paced, detail-oriented role suited for someone who thrives on bringing structure to complex environments, enjoys building systems that improve how leaders operate, and takes pride in enabling others to move faster and do their best work. WHY THIS ROLE MATTERS FAR.AI is scaling rapidly with $40M+ in funding https://www.far.ai/news/30m-multi-funder-support and growing influence on how advanced AI is developed and governed. As the scope and impact of our work expand, building the right team is the most critical enabler of our success. The right Executive Operations Assistant will directly enable effective executive leadership during this critical period. You will be the gatekeeper, the organizer, and the trusted partner who ensures nothing falls through the cracks. You will help maintain alignment between priorities and execution, reduce friction across teams, and ensure that key work-streams move forward smoothly and reliably. You'll have a front-row seat to how high-stakes decisions get made, gain exposure to frontier AI research efforts and global collaborations with AI developers, researchers, and policymakers, and build operational expertise. WHAT YOU'LL DO EMAIL & COMMUNICATIONS MANAGEMENT - You will manage a high-volume executive inbox, ensuring timely responses where appropriate and applying excellent judgement about tone, urgency, and escalation. You'll draft responses to government partners, coordinate with frontier AI labs, and manage confidential research discussions, while maintaining clear organization of communication threads and priorities. CALENDAR, SCHEDULING & TRAVEL LOGISTICS You will own the exe ... (truncated, view full listing at source)