Facilities Project Coordinator

About the California Academy of Sciences The California Academy of Sciences is a globally renowned scientific and cultural institution located in the heart of San Francisco’s Golden Gate Park. Home to a world-class planetarium, aquarium, research center, and natural history museum—all under one living roof—our mission is to regenerate the natural world through science, learning, and collaboration. Our extensive collections span plants, animals, fossils, and cultural artifacts from across the globe and throughout history. We are a diverse team of leading biodiversity scientists, educators, storytellers, designers, and communicators who work collaboratively to advance knowledge and inspire action through science and storytelling. When you join the California Academy of Sciences, you become part of a mission-driven community that values curiosity, collaboration, and innovation. Whether you're working behind the scenes in research or engaging the public on the museum floor, your work will help connect people to the natural world and empower them to protect it. About the Opportunity The Facilities Project Coordinator plays a vital role in supporting facilities project managers and the broader building operations team. This position offers the exciting opportunity to coordinate small and medium-sized projects under the guidance of facilities project managers, and to independently manage administrative aspects of smaller initiatives. This role will be instrumental in organizing and managing essential building documentation, project teams, service and maintenance contracts, and budgets, contributing to the overall administration of the Academy's Operations Team. This position reports to the Associate Director, Building Projects and Maintenance. This is a full-time, in-person position with the occasional ability to work from home as projects dictate. The primary schedule for this position is Monday-Friday, 8:00 AM - 5:00 PM. The Coordinator must also be available occasionally to work nights, early mornings, weekends, and holidays. Organizational Culture Join a team dedicated to the Academy’s mission, vision and values! Currently, the Academy has a new strategic plan including three initiatives – Hope for Reefs , Thriving California , and Islands 2030 – that leverage biodiversity science, environmental learning, and collaborative engagement to regenerate fragile ecosystems around the world. Learn more at https://www.calacademy.org/about-us/major-initiatives . We hope you are inspired by what we do and are excited to contribute to our mission. The mission of the California Academy of Sciences is to regenerate the natural world through science, learning, and collaboration. The Academy is looking for candidates who do great work, and we know they may come from a number of different backgrounds and experiences. We encourage you to apply even if you do not believe you meet every qualification for the position. This position is part of a bargaining unit represented by Cal Academy Workers United, and will be subject to the terms and conditions of that contract. Key Responsibilities Assists with the coordination of multiple projects of varying sizes concurrently. Oversees recurring service contracts including, but not limited to, pest control, storage services, and vehicle maintenance. Coordinates and monitors contractor-related work at the Academy’s offsite property in San Francisco. Manages all operations-related calendars and email distribution lists. Facilitates and coordinates the efforts of Building Operations teams, including electricians, stationary engineers, automation technicians, and building and grounds personnel to successfully execute projects. Collaborate and communicate with interdisciplinary project teams across the Academy. Coordinates small maintenance and repair jobs with external contractors and internal maintenance staff. Supports the management and coordination of office and other shared spac ... (truncated, view full listing at source)