Events and Facilities Coordinator

We’re in an unbelievably exciting area of tech and are fundamentally reshaping the data storage industry. Here, you lead with innovative thinking, grow along with us, and join the smartest team in the industry. This type of work—work that changes the world—is what the tech industry was founded on. So, if you're ready to seize the endless opportunities and leave your mark, come join us. Overview The Facilities Coordinator plays a key role in ensuring the efficient use, setup, and operation of internal spaces to support business functions, meetings, and events. This position oversees two internal spaces—a training room that divides into three sections and an auditorium—as well as three property management rooms in Irvine. The Events and Facilities Coordinator ensures all spaces are properly configured, maintained, and supported for corporate, social, and employee experience events. This role also assists the Facilities Manager in coordinating small projects, supporting operational initiatives, and enhancing the overall workplace experience. Key Responsibilities and Duties Logistics Setup: Plan and execute room configurations, including floor plans, tables, chairs, and equipment, to meet event and client requirements. Event Space Management: Manage room bookings, office space utilization, and seating plans for meetings, conferences, and corporate functions. Project Coordination: Assist the Facilities Manager with small projects, including vendor coordination, scheduling, and tracking project progress. Employee Experience Support: Partner with the Facilities and Employee Experience teams to plan and execute internal events, celebrations, and engagement activities. Americas' Facilities Events Calendar: Manage and maintain the facilities event calendar and help coordinate and manage Santa Clara facilities sponsored events Venue Maintenance: Ensure all spaces are clean, secure, and ready before, during, and after events. Operational Support: Serve as the onsite contact during events to troubleshoot issues, manage logistics, and ensure smooth execution. Safety Compliance: Maintain compliance with safety, accessibility, and company standards across all managed spaces. Inventory Management: Track and maintain supplies, furniture, and equipment related to event and space operations. Vendor Coordination: Collaborate with vendors, technicians, and day porters to ensure timely and high-quality service delivery. Documentation: Maintain standard operating procedures (SOPs), statements of work (SOWs), and event setup documentation for consistency and efficiency. Administrative Support: Support the Regional Facilities Manager and Americas Director in miscellaneous administrative support. Essential Skills Customer Service: Strong commitment to providing exceptional service to employees, guests, and stakeholders. Time Management Organization: Ability to manage multiple events, projects, and deadlines efficiently. Communication: Excellent interpersonal and written communication skills for effective collaboration with internal teams and external partners. Problem-Solving: Resourceful and adaptable in addressing unforeseen challenges during events or projects. Technical Proficiency: Familiarity with booking, scheduling, and space management software. Attention to Detail: Ensures all aspects of the space meet quality, safety, and presentation standards. Team Collaboration: Works effectively with cross-functional teams, including Facilities, IT, and Employee Experience. Qualifications Experience: 1–2+ years in hospitality, facilities coordination, venue operations, or event planning. Education: High school diploma or equivalent required; coursework or certification in hospitality, business, or facilities management preferred. Physical Requirements: Ability to lift and move furniture or equipment as needed for event setups. Schedule: Flexibility for early mornings, evenings, and occasional weekends bas ... (truncated, view full listing at source)