Executive Assistant

Say hello to opportunities at Acquire Asia Pacific Philippines Inc. (Acquire BPO) under the RingCentral account (RingCentral). It’s not everyday that you consider starting a new career. We’re Acquire BPO, and we’re happy that someone as talented as you is considering this role. First, a little about our client: RingCentral is a $2 Billion annual revenue company with double digit Annual Recurring Revenue (ARR) and a $93 Billion market opportunity in UCaaS, Contact Center and AI-powered adjacencies. They invest more than $250 million annually to ensure their AI-enabled technology and platforms meet or exceed the needs of customers. RingSense AI is RingCentral’s proprietary AI solution. It’s designed to fit the business needs of customers, orchestrated to be accurate and precise, and built on the same open platform principles that RingCentral applies to their core software solutions. This is where you and your skills come in. We’re currently looking for an Executive Assistant We are seeking a proactive and enthusiastic Executive Assistant (EA) to provide dedicated support and help keep our executive team running smoothly. This role is perfect for someone eager to learn the foundational skills of executive support, with a strong focus on financial administration and project coordination. Key Responsibilities Expense Report Management: Prepare, submit, and track detailed expense reports for executives using designated accounting software. Gather and reconcile receipts, ensuring compliance with company policies. Monitor and manage executive corporate card statements, resolving any discrepancies quickly. Administrative and Executive Support: Provide general administrative support, including scheduling, calendar management, travel booking, and correspondence (as needed). Organize and maintain executive files and records, both physical and digital. Act as a professional and friendly point of contact between the executive and internal/external stakeholders. Project Coordination: Assist in the execution of small projects and initiatives as directed by the executive. Track project deadlines, gather necessary materials, and help draft preliminary reports or presentations. Coordinate meetings and follow-up actions related to ongoing projects. To succeed in this role you must have the following: 3-5 years of experience in an administrative, coordination, or financial support role Direct experience with expense reporting via Concur is a must-have. Able to maintain a flexible, pleasant, and welcoming attitude when interacting with internal staff, high-level clients, and external stakeholders Exceptional attention to detail and superior organizational and time management skills. Graduate of any 4 to 5-year College Course Desired Qualifications: Self-starter and Driven. A proactive, can-do attitude and a willingness to take initiative. Professional discretion. Proven ability to handle confidential information with discretion. Organization skills. Exceptional attention to detail and organizational skills. Familiarity with expense software (e.g., Concur, Expensify) or similar financial tools is highly desirable. Customer Service and Communication Skills - Strong verbal and written communication skills. Excellent interpersonal skills and ability to interact effectively with all levels of employees, with a high customer service focus Collaboration - Ability to collaborate across multiple functions with customer service mentality. Ability to build trusting relationships whilst working remotely. Collaborative team player with effective team working skills, and the ability to work independently as required Analytical and Reporting skills - Ability to generate reports and using Excel (vlookup, pivots etc) for a key HR programs on a recurring basis, also responsible for ad hoc reporting and analysis. Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and/or Google Workspace. Willing to work on ni ... (truncated, view full listing at source)