Procurement Manager

Summary The Procurement Manager is responsible for overseeing the end-to-end vendor lifecycle—from sourcing and contract negotiation through ongoing cost management, compliance, and renewal oversight. This is a new role responsible for establishing scalable processes, strengthening financial controls, and providing greater visibility into vendor commitments and spending. This role will design and implement a more structured intake, approval, and purchase order process that improves efficiency, accountability, and oversight while maintaining a strong business partnership approach. The role will partner closely with Finance, Accounting, Legal, Compliance, and business stakeholders to ensure vendor spend is optimized, contractual risks are managed, and procurement activities align with budget, cash management, and company controls. Key Responsibilities The essential duties and responsibilities include the following. Other duties may be assigned. Build Scale the Procurement Function Coordinating with the Director of Financial Planning Analysis, design and implement a centralized vendor request and approval process to replace the current ad hoc workflow. Develop procurement policies, approval thresholds, and documentation standards. Implement tools or systems to support vendor intake, contract tracking, and purchase order management. Partner with business teams to introduce structure while maintaining a practical, service-oriented experience. Vendor Procurement Sourcing Support or lead business teams in evaluating and selecting vendors, including RFP/RFQ processes where appropriate. Evaluate vendor proposals for cost competitiveness, service quality, and risk. Partner with department leaders to define requirements and identify cost-saving opportunities. Establish preferred vendor relationships and purchasing standards. Contract Management Draft, review, and/or negotiate vendor contracts in coordination with Legal, Compliance, and Finance. Ensure key financial terms are optimized (pricing, payment terms and billing structure, renewal structure, termination rights, SLAs). Maintain a centralized contract repository with key dates, obligations, and terms. Proactively manage contract renewals, renegotiations, and terminations to avoid auto-renewals and unnecessary spend. Financial Oversight Spend Management Review vendor spend against budget and identify savings opportunities. Analyze vendor pricing trends, usage, and contract utilization. Partner with FPA and Accounting to support forecasting, accruals, and cost optimization initiatives. Negotiate improved pricing, volume discounts, and extended payment terms to support cash flow. Purchase Order Management Implement and administer the company’s purchase order process to ensure all vendor spend is properly authorized prior to commitment. Review and approve PO requests for budget alignment, appropriate coding, and compliance with approval thresholds. Issue and manage blanket and annual POs for recurring vendor services. Monitor open PO balances and provide reporting to Accounting and FPA for accruals and cash forecasting. Enforce PO policies and support a proper control environment where applicable. Partner with Accounts Payable to ensure invoices are matched to approved POs and contracted pricing. Controls, Compliance Risk Ensure procurement activities follow company approval policies and internal controls. Support vendor onboarding, including due diligence, tax documentation, and risk review. Monitor vendor performance against contractual obligations and SLAs. Ensure compliance with audit requirements and maintain documentation for internal/external audits. Process Improvement Systems Develop and maintain procurement policies, workflows, and approval thresholds. Implement and manage procurement or contract management systems (e.g., NetSuite, Coupa, Zip, Ironclad, etc.). Drive process improvements to increase efficiency, visibility, and control ov ... (truncated, view full listing at source)