Events Coordinator

Events Coordinator About Us: Wrapbook is a smart, intuitive platform that makes production payroll and accounting easier, faster, and more secure. We provide a unified payroll platform that seamlessly connects your entire team—production, accounting, cast, and crew—all in one place. Wrapbook empowers production teams to manage projects, pay cast and crew, track expenses, and generate data-driven insights, while enabling workers to manage timecards, track pay, and onboard to new projects from any device. Wrapbook brings clarity and dependability to production payroll, while increasing the productivity of your whole team. Trusted by companies of all sizes, Wrapbook powers payroll for some of the industry’s top production companies, including SMUGGLER, Tuff, and GhostRobot. Our growing team of 250+ people across the USA and Canada, including entertainment and technology experts from SAG-AFTRA, DGA, IATSE, Teamsters, Amazon, Microsoft, Facebook, and more. Wrapbook is backed by top-tier investors, including Jeffrey Katzenberg’s WndrCo, Andreessen Horowitz, and A* Capital. We have raised $130M and are in a strong financial position. THE OPPORTUNITY - EVENTS COORDINATOR - (REMOTE – USA) Wrapbook is seeking an Events Coordinator to help create engaging experiences that connect prospects, clients, and partners with our platform. This role will focus on in-person events—including happy hours, VIP experiences, and conferences—that generate leads, build relationships, and strengthen client loyalty. As part of the Marketing team and reporting to the Manager of Events & Partnerships, you’ll collaborate closely with Sales, Client Operations, and other internal stakeholders to bring events to life. You’ll be the go-to person for coordinating logistics, managing communications, and ensuring every detail runs smoothly. This is an exciting opportunity for someone who is highly organized, thrives in a fast-paced environment, and is passionate about creating memorable experiences that drive measurable impact. Preference is for candidates based in Los Angeles, CA, where most in-person events take place. WHAT YOU’LL DO: In-Person Events - Coordinate logistics for in-person events, including catering, A/V, facilities, swag, and print materials. - Source and manage vendors to support event production. - Attend and support events on-site to ensure seamless execution and resolve issues in real time. Event Communications & Stakeholder Coordination - Draft and deploy invitations, confirmations, reminders, and post-event follow-ups across email, landing pages, and other channels. - Schedule and manage prep calls with speakers and partners. - Oversee ongoing communications to ensure stakeholders remain aligned and prepared. Reporting & Analysis - Track and report on event performance, including registration, attendance, attendee feedback, and budget reconciliation. - Provide recommendations to optimize future events and improve ROI. WHAT YOU’LL HAVE: - 2+ years of experience coordinating events, ideally within SaaS - Demonstrated ability to manage multiple in-person events at different stages of the cycle (pre-production, live execution, and post-event wrap-up), with the capacity to independently lead 3-4 per quarter. - Strong organizational and time-management skills with exceptional attention to detail. - Familiarity with event tools and platforms such as Swoogo (or similar registration platforms), and Asana. - Self-motivated, proactive, and comfortable working independently in a remote environment - Willingness to travel up to 1–2 times per quarter for on-site event support. WHY JOIN US At Wrapbook, creativity meets technology — and not just in the product. In addition to a competitive salary and all the benefits you can expect from a fast-growing technology company, you’ll get access to a team of creative problem solvers and the chance to see your contributions make large impacts. Benefits include: - Unlimited Paid Time Off ... (truncated, view full listing at source)