Executive Assistant to the President

Executive Assistant to the President About Us: Here at Ambience, we never set out to be just another scribe. We’re building the AI intelligence platform that restores humanity to healthcare and drives meaningful ROI for health systems across the country. Our technology helps providers focus on delivering great care by removing the administrative burden that pulls them away from patients and away from their most impactful work. Ambience delivers real-time coding-aware documentation and clinical workflow support across ambulatory, emergency and inpatient settings at the top health systems in North America. Our teams operate relentlessly with extreme ownership to build the best solutions for our health system partners. We value candor, positivity and deep thought — and we expect a lot from each other because we know the problems we’re solving truly matter. Ambience was ranked #1 for Improving the Clinician Experience in the KLAS Research Emerging Solutions Top 20 Report, recognized by Fast Company as one of the Next Big Things in Tech, named one of the best AI companies in healthcare by Inc., and selected as a LinkedIn Top Startup in 2024 and 2025. We’re backed by Oak HC/FT, Andreessen Horowitz (a16z), OpenAI Startup Fund, and Kleiner Perkins — and we’re just getting started. THE ROLE The mission of the Executive Assistant to the President is to act as a strategic extension of the President – protecting time, accelerating execution, and eliminating friction across the company. In this role, you will own the executive operating system that enables the President to focus on the highest-leverage work. You will architect structure around priorities, translate complexity into clarity, and ensure decisions turn into action quickly and reliably. This is not a traditional administrative role. You will operate as a high-trust partner at the center of internal and external momentum – building systems, driving follow-through, and representing the President with judgment, discretion, and precision. This is a highly impactful role for someone who thrives at founder pace, enjoys ambiguity, and wants to grow into a leadership-caliber operator over time. This role is required to be in office regularly (minimum 3 days/week). WHAT YOU’LL ACCOMPLISH DESIGN AND SUSTAIN THE PRESIDENT’S OPERATING ENGINE - Architect a cadence of meetings, work blocks, and executive rituals aligned to top company priorities - Prepare concise, high-context one-pagers outlining decisions, trade-offs, and key context - Ensure follow-ups are tracked and executed within 24–48 hours - Create leverage such that the President feels materially more focused and effective ACCELERATE COMMUNICATIONS FLOW & STRATEGIC FILTERING - Triage inbound communications with speed and judgment, resolving or escalating within hours - Draft internal and external communications in the President’s voice with clarity and precision - Improve stakeholder response speed and clarity across the organization OWN HIGH-STAKES EXTERNAL MOMENTS - Execute board meetings, investor updates, executive briefings, and travel with flawless attention to detail - Deliver polished materials that are error-free and executive-ready - Serve as a trusted proxy in high-stakes contexts when appropriate LEAD STRATEGIC PROJECTS & SHADOW EXECUTION - Own 1–2 cross-functional or ambiguous initiatives end-to-end - Shadow key meetings and ensure decisions translate into motion - Build systems that reduce chaos and create clarity without constant oversight GROW INTO A LEADERSHIP-CALIBER OPERATOR - Expand ownership into adjacent operational domains over time - Contribute meaningfully to planning and strategic discussions - Continuously refine how the Office of the President operates WHAT WE’RE LOOKING FOR EXPERIENCE & BACKGROUND - 5+ years in a high-level Executive Assistant, Chief of Staff, or operational role - Experience supporting a founder or C-level executive - Exceptional written and verbal ... (truncated, view full listing at source)