Office Coordinator and Executive Support (Contract to Hire)

Who we are Gatik, the leader in autonomous middle-mile logistics, is revolutionizing the B2B supply chain with its autonomous transportation-as-a-service (ATaaS) solution and prioritizing safe, consistent deliveries while streamlining freight movement by reducing congestion. The company focuses on short-haul, B2B logistics for Fortune 500 retailers and in 2021 launched the world’s first fully driverless commercial transportation service with Walmart. Gatik's Class 3-7 autonomous trucks are commercially deployed across major markets, including Texas, Arkansas, and Ontario, Canada, driving innovation in freight transportation. The company's proprietary Level 4 autonomous technology, Gatik Carrier™, is custom-built to transport freight safely and efficiently between pick-up and drop-off locations on the middle mile. With robust capabilities in both highway and urban environments, Gatik Carrier™ serves as an all-encompassing solution that integrates advanced software and hardware powering the fleet, facilitating effortless integration into customers' logistics operations. About the role We are looking for a reliable, highly organized, resourceful, and proactive professional to manage Office Operations Executive Support. This role is essential to keeping our office running smoothly day to day, with a strong focus on hands-on support; from stocking snacks and handling packages to troubleshooting facility issues and ensuring a clean, professional environment. You’ll also support our executives with day-to-day administrative needs, including calendar management, meeting coordination, and travel planning. This position requires someone who’s comfortable rolling up their sleeves, takes initiative, and is trusted to handle sensitive information with discretion. This is a Contract position. This role is onsite 5 days a week at our Mountain View, CA office. What you'll do Office Facilities Operations Take full ownership of the office environment - ensure it stays clean, organized, and well-stocked. Manage snack and supply inventory, receive and distribute packages, and spot minor issues (e.g., a stained carpet or a light that’s out) before they become problems. Be the primary point of contact for all visitors, vendors, and service personnel entering the building - ensure check-in processes are smooth and professional. Troubleshoot and coordinate basic facility needs (e.g., coordinating repairs with electricians, plumbers, porters, cleaners, etc.). Monitor facility budgets and manage vendor agreements. Executive Support Provide high-level administrative support including calendar management, meeting prep, and inbox triage. Ensure executives are prepared for meetings, travel, and deliverables. Be available for urgent executive needs outside standard hours, including weekends, when necessary. Travel Logistics Coordinate complex travel itineraries for executives, team members, and visitors - handle bookings, changes, and related documentation. Assist with logistics for leadership off-sites and events. Be available for urgent travel issues during weekends if needed (e.g., rebooking flights). What we're looking for 3+ years of experience in executive support, office/facilities management, or operations. Comfortable with hands-on office work - keeping things tidy, handling basic maintenance issues, and ensuring the workspace runs smoothly. Highly responsive and dependable, especially for time-sensitive issues. Strong organizational skills and ability to manage multiple responsibilities. High level of discretion and ability to handle confidential information with professionalism. Excellent interpersonal and communication skills. Tech-savvy with tools like Google Workspace, Slack, Concur, etc. Self-starter with a “see it, solve it” mindset. Bonus Points Prior experience supporting executives in a startup or fast-paced environment. Experience coordinating with service vendors or managing building access. Familiari ... (truncated, view full listing at source)