Workplace Manager

Workplace ManagerLatent builds robust, reliable medical intelligence that helps health systems get patients on therapy faster. We’re growing quickly—from a shared 4,000 sq ft space to our own ~12,000 sq ft HQ—and we need a hands-on Workplace Manager to own the office end-to-end and run the rituals that keep our team connected and moving fast.You’ll operate as an operator + host + program runner: keep the space humming, stand up simple processes, and deliver high-signal, low-overhead moments (all-hands, lunches, offsites, recognition) that make hard weeks fun.Outcomes you’ll ownAlways-ready office: Doors open, desks available, AV works, snacks stocked, guests welcomed—every day.Smooth move-in & scale-up: Seamless build-out and migration to our new HQ; vendor programs stood up and humming.Reliable rituals: All-hands, lunches, birthdays, and team events run on time with clear owners and clean AV.Lightweight ops systems: Simple playbooks and trackers (facilities, vendors, supplies, visitors, IT-lite, reimbursements) that reduce chaos week over week.High morale signals: People feel seen and supported; wins and milestones are recognized consistently.What you’ll doSpace & FacilitiesOwn day-to-day HQ operations (access/badging, front-of-house, visitors, mail/shipments, seating, safety).Stand up/lead vendors: janitorial, food/beverage, plants, security, handyman, AV, coffee/water, waste/e-waste.Manage the office move: timeline, punch list, vendors, furniture, labeling, day-of execution, decommission.Keep an office run-sheet and rolling 90-day facilities plan (repairs, refreshes, supplies, budgets).Track space utilization; adjust seating and phone-booth etiquette as we grow.Programs & Team ActivitiesOwn monthly all-hands: agenda wrangling, slide prep support, room/AV, recording, follow-ups.Run a recognition cadence (wins of the week, anniversaries, birthdays) and a lean internal update (e.g., monthly pulse or #latents-wins).Plan team moments: monthly socials, customer celebration dinners, seasonal/holiday events, investor/open-house nights.Coordinate offsites/retreats (venue, travel holds, agendas, activities) with owners across teams.Launch Lunch & Learn and onboarding coffee-buddies to spread institutional knowledge.Lightweight Internal OpsStand up basic IT-lite workflows (new-hire desk setup, peripherals, label/asset log) until a full-time IT hire.Own everyday procurement & reimbursements (cards, receipts, simple trackers) and keep spend tidy with Finance.Maintain a living knowledge base (office guide, vendor contacts, how-tos) so anyone can self-serve.Partner with People/Ops on onboarding (first-day schedule, swag, desk, access, welcome lunch).Experience we’re looking for2+ years in workplace/office management at a high-growth startup (multi-vendor coordination, daily facilities ops).Strong event/program chops: you’ve produced all-hands, socials, or offsites with clean AV and happy attendees.Vendor & budget management; comfort negotiating scope, SLAs, and simple contracts.Tools: Google Workspace, Slack, basic spreadsheets; AV familiarity (screen share, mics, recording).Nice-to-have: office move/build-out experience; light IT coordination; prior People/Engagement partnership.