Executive Assistant

Darktrace is a global leader in AI for cybersecurity that keeps organizations ahead of the changing threat landscape every day. Founded in 2013, Darktrace provides the essential cybersecurity platform protecting nearly 10,000 organizations from unknown threats using its proprietary AI. The Darktrace Active AI Security Platform™ delivers a proactive approach to cyber resilience to secure the business across the entire digital estate – from network to cloud to email. Breakthrough innovations from our R&D teams have resulted in over 200 patent applications filed. Darktrace’s platform and services are supported by over 2,400 employees around the world. To learn more, visit http://www.darktrace.com . 

 Job Description: Executive Assistant & Office Manager – Japan About the Position This role serves as a combined Executive Assistant to the Japan Country Manager and Office Manager for the Japan office. The position requires a highly organized, proactive professional who can seamlessly support executive‑level operations while ensuring smooth day‑to‑day office functionality. As the Executive Center provides facility‑level services, this role focuses on broader office coordination, executive visit logistics, vendor and supply management, and flexible support for internal events and administrative needs. The ideal candidate will demonstrate exceptional judgment, communication skills, and the ability to manage diverse responsibilities in a fast‑paced, global environment. Executive Assistant Responsibilities Provide efficient and practical daily calendar management for the Country Manager, prioritizing multiple inquiries and requests while troubleshooting scheduling conflicts. Plan and book domestic and international travel as needed. Keep the Country Manager informed of upcoming commitments and required follow‑ups; anticipate needs ahead of meetings, presentations, and events. Work cross‑functionally with internal teams to organize calendars, meetings, conferences, and related activities. Research, prioritize, and follow up on issues and concerns addressed to the Country Manager, including confidential or sensitive matters, and determine appropriate actions or responses. Prepare general correspondence, memos, spreadsheets, charts, and presentation materials; proofread and edit documents as required. Help create and manage internal and external presentations and coordinate communication with relevant stakeholders. Establish and maintain an organized information‑management system for the Country Manager. Prepare and submit travel reimbursement forms and other administrative documentation. Support purchase order requests and act as a liaison with other departments and external partners. Use sound judgment to plan, prioritize, and organize a diversified workload in a fast‑paced environment. Office Manager Responsibilities The Japan office operates within an Executive Center service office, where facility‑level services and day‑to‑day building management are provided. The Office Manager will oversee general office operations, coordinate executive visits, and ensure smooth logistical support. Flexibility and a hands‑on approach are essential. Coordinate schedules and logistics for executives visiting Japan, including local arrangements, transportation, and on‑site support. Manage office supplies, equipment purchasing, and general office inventory. Support event preparation, including arranging meals, catering, and on‑site logistics. Coordinate with the Executive Center for facility requests, maintenance, and workspace needs. Assist with onboarding activities for new employees, including desk setup coordination. Act as a general point of contact for the Japan office and escalate issues when needed. Support ad‑hoc administrative tasks and ensure smooth daily office operations with a flexible and proactive mindset. About You Proactive, highly organized, and able to anticipate needs and manage multiple priorities ... (truncated, view full listing at source)