Workplace Experience (Onsite – San Francisco)

Workplace Experience (Onsite – San Francisco) ABOUT BRAIN CO. Brain Co. is an applied AI startup co-founded by Jared Kushner and Elad Gil, and backed by leading Silicon Valley builders including Patrick Collison and Andrej Karpathy. We are building AI applications for the world’s most important institutions, delivering impact on real-world problems across governments, healthcare systems, and critical industries. Our progress so far: - Automated construction permitting for a sovereign government → 80% faster, unlocking $375M+ in value - Optimized supply chains for a leading global energy company → 30% lower cost, 99% reliability, preventing $100M+ in losses - Streamlined hospital patient care across national health systems → 40% better outcomes, 80% less admin work Company momentum: - Raised a $55M Series A from leading investors - Built a team of 70+ AI experts from Tesla, Google DeepMind, NVIDIA, and Databricks At Brain Co., we focus on applying frontier AI to real institutional challenges, working alongside governments, healthcare systems, and critical industries to modernize how essential services operate. We are looking for leaders who want to help bring new technology into institutions that impact millions of people. ABOUT THE ROLE We’re looking for a hands-on, highly organized Workplace Specialist to own the day-to-day operations of our San Francisco office and help scale our physical footprint as we grow. This role blends workplace operations, employee experience, and real estate support — ideal for someone who enjoys creating an intentional, well-run office and fostering a positive onsite culture. You’ll be responsible for keeping the office running smoothly, supporting employees day-to-day, managing vendors and budgets, and partnering with leadership on team and office growth. You’ll also play a key role in shaping office culture through events, gatherings, and shared experiences. WHAT YOU’LL DO Office Culture & Events - Act as a steward of office culture and employee experience in our SF office - Plan and execute recurring onsite moments such as monthly happy hours, team lunches, and celebrations - Support company events, offsites, and in-office programming - Create an office environment that encourages connection, collaboration, and a strong sense of community Office & Workplace Operations - Own daily office operations to ensure a welcoming, functional, and well-stocked workplace - Manage meal programs, kitchen inventory, office supplies, and overall office organization - Partner with IT/AV teams to support onsite technology, conference rooms, and equipment needs - Serve as the primary point of contact for office-related requests and issues - Help shape and maintain a positive, efficient employee onsite experience Facilities & Real Estate Support - Support office growth initiatives, including researching new office spaces and coordinating moves - Assist with lease management, renewals, and landlord communication - Coordinate office moves, build-outs, and transitions with internal teams and external partners - Maintain documentation related to leases, floor plans, and facilities agreements Vendor & Budget Management - Source, manage, and maintain relationships with vendors (cleaning, facilities, food, events, etc.) - Track and manage workplace and event budgets, invoices, and expenses - Identify opportunities to improve efficiency and reduce costs without sacrificing experience WHAT WE’RE LOOKING FOR - 4+ years of experience in workplace management, office management, facilities, or a similar role - Experience supporting real estate activities such as office searches, lease management, or office moves - Strong organizational and project management skills with the ability to manage multiple priorities - Comfort managing budgets, vendors, and contracts - Excellent communication skills with a people-first, service-oriented mindset - Tech-savvy and comfortable partnering with IT/A ... (truncated, view full listing at source)