Senior Executive Assistant

MongoDB is seeking a Senior Executive Assistant to support our Chief Information Officer. The role will be based out of our Palo Alto office. This position is ideal for a dynamic, intelligent, highly-organized individual who takes ownership over the details and loves to get things done. In this role, your day will consist of managing and prioritizing a steady stream of requests, meetings, and trips, and working closely with the leaders and members of their teams. To succeed, you’ll have to balance the needs of multiple parties thoughtfully and diplomatically and be ready to pitch in wherever necessary. You should feel comfortable interacting with high-level executives and know how and when to manage in any direction in the organization, independent of role, title, or level. You can navigate Google Suite products or comparable ones and have proficiency to learn the necessary functions to execute tasks. You have excellent written skills and verbal skills. We have a team-based collaborative culture, and the successful candidate will enjoy building relationships and teamwork just as much as the challenges posed by the role. Responsibilities Manage multiple requests and priorities of the Leaders while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs Manage the leader's calendar meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events Manage all travel and expenses, ready to handle international itineraries and last-minute changes Lead, drive, and execute various team events and offsite meetings, including ushering contracts through the procurement process and accounts payable for payment. At times, you will need to assist with onsite logistics of the events Liaise with executives to drive, create, and review correspondence, spreadsheets, slide decks, and meeting agendas Track action items and key issues to closure with a high degree of integrity and accountability Think and plan ahead, delegate responsibilities appropriately, and manage time effectively Work with the senior leaders (direct reports, skip-levels, etc.) as needed to execute the duties of the job Work cross-functionally with a diverse range of individuals at all levels in the organization Assist with or deliver special assignments/projects Occasionally travel to support offsites or events Requirements 5+ years of experience supporting one or more executives, or other relevant experience working directly with executives Bachelor's Degree or equivalent relevant work experience An ability to support a senior technical leader with global org of ~300 Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly-sensitive and confidential material Demonstrate a high level of accountability Operate on changing priorities with urgency Proficiency with Google Apps or similar, and video conferencing tools Thrive in a collaborative setting and excels at working with individuals at all levels of the organization Highly-organized with meticulous attention to detail and complex calendar management experience Experience with managing the complications of domestic and international travel Open to working the flexible hours demanded by this position Strong verbal and written communication skills Proven ability to keep a calm head under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing priorities Takes feedback well, but also able to work autonomously with little direction and make decisions as needed About MongoDB MongoDB is built for change, empowering our customers and our people to innovate at the speed of the market. We have redefined the database for the AI era, enabling innovators to create, transform, and disrupt industries with software. MongoDB’s unified database platform, the most widely available, globally distributed database on the market, helps organiz ... (truncated, view full listing at source)