Recruiting Coordinator

Recruiting Coordinator ABOUT AVOCA Avoca is transforming how home service companies engage with their customers. Our AI-powered conversational agents handle every high-value inbound call, including booking jobs, qualifying leads, and driving higher revenue—all at a speed and consistency unmatched by human call centers. We’ve expanded to 100 employees in under two years, backed by a high-energy, in-office culture across our NYC headquarters and Santa Barbara office. In a $500B+ market where missed calls mean lost business, we’re building the category-defining platform for AI-driven customer engagement. We’re serving the largest brands in home services, and grew 10x in 2025. With a high-performance, in-office team in NYC, we’re moving fast to capture a massive, underserved market where 85% of missed calls go to competitors. Every hire here has an immediate and visible impact. ABOUT THE ROLE We're hiring a Recruiting Coordinator to run the day-to-day operations of our hiring process. At our current pace, every open role matters and a great coordinator directly accelerates how fast we grow. You'll own interview scheduling, candidate communication, and process quality across the entire funnel. You'll partner with recruiters and hiring managers to keep a high volume of interviews running smoothly, and you'll be the person candidates remember as the reason their experience felt organized and human. This is a strong fit if you're detail-oriented, energized by coordination work, and want a path deeper into Recruiting or People Operations at a company that's scaling fast. WHAT YOU'LL DO - Coordinate end-to-end interview scheduling across multiple roles and teams, including complex onsite loops, panels, and cross-timezone virtual screens. - Serve as the primary candidate contact throughout the interview process, from setting expectations, answering questions, and keeping things moving. - Maintain clean, accurate pipeline data in Ashby. - Support recruiters with pipeline reporting, candidate follow-ups, and sourcing logistics. - Coordinate offer preparation and support the closing process. - Keep hiring managers on track with interview timelines and feedback deadlines. - Identify and fix friction in our scheduling workflows, templates, and coordination systems. WHAT YOU’LL BRING - 2-4 years in Recruiting Coordination, People Operations, or a similar role where you managed high-volume scheduling and candidate communication. - Sharp organizational skills: you track dozens of moving pieces without dropping any. - Clear, professional communication with candidates and internal stakeholders at all levels. - Comfort managing shifting priorities in a fast-moving environment. - Discretion with confidential candidate and compensation information. - Nice to have: experience with Ashby, or prior time at a high-growth startup. WHO YOU ARE - You take ownership of your work and don't wait to be told what needs doing: when you see a gap, you fill it. - You're the kind of person who manages high volume interviews across a week and none of them slip. - You communicate early and clearly, whether it's flagging a scheduling conflict to a hiring manager or keeping a candidate in the loop on next steps. - You care about the small details, from a well-formatted calendar invite, a timely follow-up, a warm candidate experience, because you know they add up. - In-office, engaged, and eager to lead from the front at our NYC location full-time. BENEFITS - Comprehensive medical, dental, and vision insurance - Company-sponsored 401(k) through Vestwell - Flexible PTO plus U.S. federal holidays - Daily in-office lunch through Parkday - Dinner covered when working late - Commuter support including transit reimbursement and late-night rideshare - Standing desks and workspace accommodations available on request - All core tools and software provided WHY AVOCA At Avoca, you’ll be part of a team that’s building a category-defining compa ... (truncated, view full listing at source)