Office Manager

Why LeoLabs ? At LeoLabs , we’re building the living map of activity in space. Through our proprietary global radar network and AI-enabled analytics platform, we collect millions of measurements daily on more than 25,000 objects in low Earth orbit (LEO). Our radar-powered intelligence protects billions in assets, monitors adversarial behavior, and ensures safe operations for commercial and government missions. We’re not just building technology, we are redefining global security, safety, and transparency in space. As orbital activity accelerates and threats grow more complex, LeoLabs is a trusted partner for Space Domain Awareness, Space Traffic Management, and Satellite Operations for top-tier space operators and allied defense organizations. If you're looking to work on mission-critical challenges at the forefront of aerospace, national security, and AI, your impact starts here. The Opportunity We are seeking a highly organized and professional Office Manager to ensure smooth daily operations at our Headquarters in Menlo Park, CA - a fast-paced corporate and manufacturing environment. This role serves as the front-facing representative of the facility while providing administrative, logistical, and cross-functional support to supply chain, radar engineering, and leadership teams. The ideal candidate is detail-oriented, adaptable, and confident working in a regulated environment, including areas subject to ITAR requirements. Though a full-fledged office environment, our Headquarters primarily functions as a radar engineering, warehousing, and manufacturing hub. Officially, you will be joining the Supply Chain Management department within the Radar team and will report to the Associate Director of Supply Chain Management. This is an on-site role at our Headquarters in Menlo Park, CA, 5 days a week. Responsibilities: Facility Operations Management Serve as front-desk point of contact; manage visitor check-in/check-out, badging, background checks, and security protocols (including ITAR compliance) Manage relationships with landlords, contractors, and service vendors (cleaning, utilities, catering, IT, waste management, etc.); oversee contracts, billing, and issue resolution Coordinate building maintenance, modifications, and facility improvements; conduct routine walkthroughs to identify needs and ensure compliance Manage office equipment inventory (furniture, printers, kitchen equipment, refrigeration) Administrative Supply Management Assist with domestic and international new hire onboarding logistics: workspace setup, equipment coordination, badging, and swag distribution Manage office supplies and snacks budgets, including vendor selection, ordering, inventory, and kitchen maintenance Handle incoming/outgoing mail, document scanning, filing, preparation and shipping of legal documents, and secure destruction of confidential materials Schedule conference room bookings and provide calendar/meeting coordination support to senior leadership Coordinate catering and logistics for meetings, events, and executive/VIP visits Safety, Compliance, and Culture Ensure medical and emergency equipment (AED, First Aid kits) are maintained and documented; coordinate CPR training and fire safety protocols with Fire Marshal Maintain emergency evacuation maps and workplace safety documentation; serve as first point of contact for emergency services Act as quality representative for internal/external audits; drive closure of action items and maintain ITAR compliance awareness Manage office-wide communications, corporate newsletter, and internal bulletin boards Plan and execute office events (game nights, BBQ, holiday party, celebrations) and milestone recognition; coordinate team-building activities Cross-Functional Support Coordinate with HR on in-office interviews, employee information, and administrative needs Coordinate with Legal for document signatures, notarization, and compliance matters Serve as backup sup ... (truncated, view full listing at source)