Executive Assistant XF

Job Requisition ID # 26WD97129 Position Overview Autodesk is seeking a highly organized, proactive, and collaborative Executive Assistant to support the Vice President of Experience Foundations (XF). This role is critical in enabling leadership effectiveness by managing administrative operations, coordinating key activities, and driving team initiatives. The ideal candidate is detail-oriented, thrives in a fast-paced environment, and brings strong judgment, discretion, and communication skills. You will play a central role in keeping the XF organization running smoothly while contributing to a positive and engaging team culture. Responsibilities Executive Support: Provide comprehensive administrative support to the VP of Experience Design Manage complex calendars, scheduling across time zones, and prioritization of meetings Coordinate domestic and international travel arrangements, including itineraries and logistics Prepare and submit expense reports in a timely and accurate manner Act as a point of contact for internal and external stakeholders, maintaining professionalism and confidentiality Team & Organizational Support: Partner with XF leadership and operations teams to support organizational priorities Assist with planning and execution of team meetings, offsites, and leadership sessions Track and help drive follow-ups on key initiatives and action items Support onboarding activities for new team members Event Management: Plan and execute internal events such as team offsites, workshops, and all-hands meetings Coordinate logistics including venues, catering, materials, and communications Collaborate with cross-functional partners (e.g., Workplace, IT, Finance) to ensure seamless event delivery Team Initiatives & Culture: Contribute to team engagement initiatives and culture-building activities Support communications, newsletters, and internal updates as needed Identify opportunities to improve team processes and administrative efficiency Minimum Qualifications 3 years of experience supporting senior executives or leaders in a fast-paced environment Proven experience managing complex calendars, travel, and expenses Strong organizational and time management skills with high attention to detail Excellent written and verbal communication skills Ability to handle sensitive information with discretion Preferred Qualifications Experience supporting VP-level or higher executives Experience in a design, product, or technology organization Strong event planning and coordination experience Proficiency with tools such as Microsoft Office, Google Workspace, Concur, and collaboration platforms (e.g., Slack, Teams) Self-starter with the ability to anticipate needs and solve problems proactively The Ideal Candidate Highly organized and dependable Strong interpersonal skills and a collaborative mindset Adaptable and comfortable navigating ambiguity Proactive with a strong sense of ownership Committed to fostering an inclusive and positive team environment Learn More About Autodesk Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made. We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world. When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us! Benefits From health and financial benefits to time away and everyday wellness, we give Autodeskers the best, so they can do their best work. Learn more about our benefits in the U.S. by visiting https://benefits.autodesk.com/ Sal ... (truncated, view full listing at source)