Administrative Business Coordinator

About this role Background: We are seeking an Administrative Business Coordinator to support the Aladdin Product Engineering organization, based in London. Summary: The Aladdin Product Engineering organization is seeking an Administrative Business Coordinator to support senior leaders within the team. We are looking for a great teammate with a positive, proactive attitude who is deeply motivated and able to thrive in a busy working environment with senior leaders, scale across large teams, and partner with other administrative professionals. Key Responsibilities Demonstrate thoughtful management of team members’ time against priorities and ensure that they are prepared for meetings, including anticipating conflicts and making recommendations regarding calendar prioritization, delegation, and organization. Arrange and oversee travel (flights, hotels, cars, etc.) using Concur and anticipate any necessary background materials needed in advance of their meetings, i.e., detailed travel itinerary, directions and verified meeting/contact details. Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last-minute changes. Drive key deliverables and open items to completion, adeptly managing complex and high-volume calendars and providing strategic calendar management support. Serve as the main point of contact for external visitors and coordinate with operational teams to ensure compliance with security protocol/procedures. Ability to handle sensitive matters with a high level of confidentiality and discretion. Understanding the team’s priorities and strategies and optimizing your role in administration to support these goals. Partner closely with leads and COO to organize and handle logistics for internal/external meetings, team events, strategy sessions, and town halls. Build and maintain good business relationships with executives and administrative staff across the organization. Skills & Qualifications: A minimum of 2-4 years of relevant administrative experience. The ability to be forward thinking: identify what needs to be done and act before being asked. Excellent communication skills (written and verbal) and a high-level of emotional intelligence. A strong proficiency in Microsoft office and collaboration tools; a curiosity in new technology. A proactive mindset, capable of identifying operational efficiency and implementing new procedures, approaches, and technology to make improvements across the team. Absolute discretion and appropriate handling of highly sensitive and confidential information alongside demonstrating the highest standard of conduct, performance, and business ethics. Proficiency working with automated expense tracking and online travel; experience using Concur preferred. Communicates with a can-do attitude, while remaining agile and flexible to understanding priorities and demonstrating the ability to stay composed under pressure. Our benefits To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about. Our hybrid work model BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to perf ... (truncated, view full listing at source)