Mechanic Shop Clerk

Pay Range: $17-$19 hourly About Us ADESA, a Carvana owned company, currently operating over 50 locations throughout the US. Our Vehicle Service Logistics Centers, some up to 200 acres, provide a wide array of vehicle services including repair reconditioning, auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM more. We work in a service industry and embrace a “we” versus “I” culture – help others, and they will help you. Our industry is fun, fast-paced, and competitive – and filled with the best people who are passionate about what they do. We’re excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA! Role and Team Reporting to the Mechanic Shop Manager or designated manager, the Mechanic Shop Clerk will perform clerical duties, such as ordering parts for the mechanic shop, as assigned in accordance with corporate guidelines. Must know, practice, and ensure that company policies, procedures, and applicable state and federal laws are followed always. Responsibilities Perform various general administrative duties including data entry, data verification, preparing reports and correspondence for the supervisor/manager Create and maintain customer files, both digital and hardcopy Order parts according to approved estimates and repair orders scheduled for the mechanic and body shop Track and prepare parts received Must be familiar with customer account contracts and knowledgeable of pre-authorized amounts for repair transactions as described in the account contract Post repair and parts transactions to vehicle account in V-Trace, i.e. mechanical repairs, process customer billing, parts, PSI's, etc. and print reports Compile information needed for various reports and assist in coordinating project-oriented duties at the discretion of the supervisor Communicate with other departments to ensure repair transactions are authorized Respond to customer inquiries pertaining to vehicles Set up estimates and appointments with outside vendors/sublet services Process payments to vendors for parts and services for shop Post updates and estimates in the ADESA Inspections Portal Meet monthly and year end deadlines for supply inventory reporting to accounting Conduct or assist with shop inventory Scan, code, and audit invoices for payment Provide accurate, friendly quality service to customers when processing customer transactions Ensure all shop area conditions are not a potential threat to employee or customer safety Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments Skills Strong communication and interpersonal skills. Detail oriented and consistent in the execution of job duties Ability to maintain quality and quantity of work produced Ability to work in a high production environment Ability to understand and adhere to Company policies in all areas. Ability to exercise good business judgment and discretion to analyze and address opportunities. Self-motivated in order to drive efficiency, teamwork, and the best customer experience possible. Qualifications Clerk I High School Diploma or GED preferred 1 year of administrative experience is required Auto Parts knowledge Auction or Automotive knowledge and experience is a plus Proficient computer skills required, Google Suite experience preferred High level of organization and accuracy Effective interpersonal communications skills Must have the ability to interact positively with others Must be 18 years of age with a valid driver’ ... (truncated, view full listing at source)