Project Coordinator

KPFF’s Special Projects Division in downtown Seattle, Washington, is actively seeking a full-time Project Coordinator to contribute to our dynamic engineering, project management, and construction management projects. In this position, you will support Principals, Project Managers, design teams, and project construction management teams to deliver projects within scope, schedule, and budget. This position requires assistance managing and coordinating project and group logistics ranging from contract and project accounting support through all phases of project delivery (schematic design phase through construction) to group administrative, financial, and business development support. With guidance but minimal supervision, you may be responsible for the following tasks  Contract Administration including but not limited to:  Processing contracts and amendments  Tracking certificates of insurance  Prepare, review, and oversee subconsultant agreements, task orders  Assistance with the creation and compilation of fee estimates and level of efforts  Finalize and execute Work Directives/Task Orders and perform contract administrative management  Management of contractual requirements  Project Accounting including but not limited to:  Set up and manage spreadsheets for cost tracking and billing  Monitor contract expenditures, report variances, and assist in monthly invoicing  Prepare and review client invoices and progress reports monthly and as needed  Respond to budget, invoice, and contract inquiries from KPFF staff, clients, and subconsultants  Project Coordination including but not limited to:  Provide specialized project controls, assisting in project scope, schedule, and budget monitoring  Set up new project files, maintain files throughout the project lifecycle, and archive closed projects  Develop and maintain project schedules; update and communicate milestones  Schedule project meetings, prepare agendas and notes, and maintain action item lists  Coordinate construction support activities, including shop drawing/submittal reviews and RFI routing  Coordinate project deliverables, QA/QC activities, and communication with clients and subconsultants  Prepare and/or finalize reports, memorandums, and technical documents  Act as the point-of-contact for project managers when they are unavailable  Group Administration including but not limited to:  Develop MS Word and Excel templates to support business development and group operations  Support development of financial tracking tools and reports  Conduct research in active and potential market sectors  Support the development of promotional and business development materials  What we are looking for:   Effective communicator: verbal and written, tailored to collaborative project environments  Proactive thinker: anticipates the needs of project managers and design teams  Critical thinker: exercises independent decision-making and problem-solving  Continuous learner: approaches professional growth with humility and curiosity  Team player: thrives in a collaborative, high-performing culture  Position Requirements:  5 years of experience in project coordination (or administration/equivalent)  Working knowledge of PowerPoint, SharePoint, MS Project, Bluebeam, and Smartsheet  Experience with accounting, invoicing, and billing  Experience in contract management and budget management  Strong organizational skills with the ability to handle multiple concurrent tasks and deadlines  Superior verbal and written communication skills  Ability to work independently and take direction from multiple levels of professional staff.  Professional demeanor, positiv ... (truncated, view full listing at source)