Admin Business Partner, BlackRock Investment Institute (BII)

About this role We are seeking an experienced Assistant to provide high-level support to the Global Chief Investment Strategist for BlackRock. The ideal candidate will be highly organized, proactive, and able to work effectively in a fast-paced environment. Your responsibilities: Administrative duties Provide administrative support to the Global Chief Investment Strategist and to the BlackRock Investment Institute (BII) leadership team, including complex and ever-changing diary management across different time zones. Maintain a clean and effective schedule, ensuring that all appointments and meetings are properly scheduled and coordinated. Proactively coordinate meeting materials and briefings for meetings, ensuring that all necessary information is available to the executive team in a timely manner. Anticipate the needs of the executive team and take initiative to ensure that all tasks are completed efficiently and effectively. Travel logistics Strategically coordinate travel from point to point, including booking flights, hotels, and arranging transportation. Manage visa processing and ensure all necessary documentation is in order for international travel. Ensure that all travel expenses are processed in a timely manner using Concur. Stay up to date with travel policies and procedures and communicate any changes to employees as needed. Communications and collaboration Serve as an initial point of contact for the Chief of Strategy to external stakeholders, including scheduling and organizing meetings, booking meeting rooms, and arranging meetings and refreshments. Manage outgoing communication in a professional and timely manner, ensuring that all correspondence is handled efficiently and effectively. Confidently and competently correspond with all internal and external stakeholders, including senior BII leadership. Collaborate closely with various BII members, including client engagement and portfolio construction teams, in the coordination of client meetings/events, internal weekly leadership and team meetings, oversee production of weekly video market calls and assist in scheduling press engagements for the team. Desired skills & behaviors: Minimum 5 years of corporate experience in roles with external client liaison at executive level and management offices. Proven experience in an executive support role, with a strong focus on communication and stakeholder management. Excellent organizational skills, with the ability to manage multiple tasks and priorities effectively. Strong communication skills, with the ability to liaise effectively with internal and external stakeholders. Proactive and self-motivated, with the ability to work independently and take initiative. Ability to proactively anticipate needs and make sound decisions with minimal direction. Absolute discretion and appropriate handling of sensitive information. Excellent organizational and time management skills with attention to detail. Advanced proficiency in MS Word and Outlook, and proficiency in PowerPoint and Excel. Our benefits To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about. Our hybrid work model BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the imp ... (truncated, view full listing at source)