Executive Assistant (all genders) - CFO

Join us as an Executive Assistant (all genders) in our CFO team and help shape the future of autonomous mobility! As Executive / Personal Assistant to the CFO, you will be at the heart of our Finance organization, ensuring smooth operations, strong coordination, and clear communication within the CFO Office and division. As a trusted partner to the CFO, you will manage day-to-day executive support, oversee scheduling and priorities, coordinate executive meetings and events, and drive key operational topics. With a structured, proactive, and discreet approach, you will increase efficiency and impact across the organization while contributing to MOIA’s vision of shaping the future of autonomous mobility. What you will do Own and optimize the CFO’s calendar. Manage priorities and day-to-day scheduling in a dynamic environment. Ensure efficient CFO Office operations by owning signature and office processes, coordinating travel, handling expense reports, maintaining key documentation, and supporting internal communications. Serve as a key interface between the CFO Office and other C-Level/Senior Management offices, ensuring aligned timelines, clear communication, and smooth coordination on priorities. Plan and organize business trips, executive events, and leadership meetings - ensuring excellent efficient logistics. Handle confidential information with discretion and professionalism. What will help you to fulfill your role Completed degree in business administration, economics, or a comparable field, or equivalent practical experience. Proven experience as an Executive or Personal Assistant, ideally supporting senior leadership (C-level is a plus). Strong organizational and time management skills, with the ability to prioritize effectively. Excellent communication skills and a structured, solution-oriented mindset. High level of reliability, discretion, and professionalism. Confident use of MS Office tools, especially PowerPoint, Excel, and Outlook. Business-fluent German and English (minimum C1 level), written and spoken. Proactive attitude, attention to detail, and strong interpersonal skills. Nice-to-have: Experience in a fast-paced, tech-driven, or mobility-related environment. Familiarity with modern collaboration tools and AI-supported productivity tools. We welcome applicants from diverse backgrounds — even if you don’t meet every requirement. If you’re excited about the role and MOIA’s mission, we’d love to hear from you! Our benefits in a nutshell Competitive salary (including bonus) Hybrid work setup: Work from home or one of our offices - you and your team decide how often to meet, blending flexibility with collaboration! Flexible working hours and the possibility of flexible work arrangements depending on your needs (parenting, care work, volunteering, etc.) Budget and monthly expense allowance for home office setup Possibility of remote work from outside Germany for up to 6 weeks per year from over 35 countries - learn more in our blog ! Public transport ticket (fully subsidized "Deutschlandticket") for commuting and travelling throughout Germany and discount on MOIA rides Subsidized fitness club membership or bike leasing Learning environment with continuous learning days, job rotation, trainings and workshops, coaching, conferences, books, and language classes Mental health support, 1:1 sessions with external professionals and mental unload workshops 30 vacation days, sabbatical and unpaid leave option Relocation support with service provider (visa, administration, etc.) Dog-friendly offices For student internship positions, we have an adjusted set of benefits. You can find them here . Be who you are! We are a member of Charta der Vielfalt and are dedicated to actively fostering a workplace that celebrates and promotes diversity in various aspects such as age, gender identity, race, sexual orientation, physical or cognitive ability, and ethnicity. At MOIA, we embrace a cu ... (truncated, view full listing at source)