Administrative Assistant - Japan

About Us At Cloudflare, we are on a mission to help build a better Internet. Today the company runs one of the world’s largest networks that powers millions of websites and other Internet properties for customers ranging from individual bloggers to SMBs to Fortune 500 companies. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Internet properties powered by Cloudflare all have web traffic routed through its intelligent global network, which gets smarter with every request. As a result, they see significant improvement in performance and a decrease in spam and other attacks. Cloudflare was named to Entrepreneur Magazine’s Top Company Cultures list and ranked among the World’s Most Innovative Companies by Fast Company. We realize people do not fit into neat boxes. We are looking for curious and empathetic individuals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a diverse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us! Location: Japan About Us At Cloudflare, we have our eyes set on an ambitious goal: to help build a better Internet. Today, Cloudflare runs one of the world’s largest distributed networks that powers more than 10 trillion requests per month, which is nearly 10 percent of all Internet requests worldwide. Cloudflare protects and accelerates any Internet application online without adding hardware, installing software, or changing a line of code. Our customers range from Fortune 500 companies and nonprofits to small businesses and budding entrepreneurs. We are working to create a faster, more secure, and more reliable experience for anyone online and given the scale at which we operate, our mission is big. Our team is hard at work shaping the future of the Internet by solving some of its toughest challenges. We realize people do not fit into neat boxes. We are looking for curious and empathetic individuals who are committed to developing themselves and learning new skills, and we are ready to help you do that. We cannot complete our mission without building a diverse and inclusive team. We hire the best people based on an evaluation of their potential and support them throughout their time at Cloudflare. Come join us! What you'll do In this role, you will provide comprehensive administrative support to our Country leader in Japan. Your responsibilities will include: Managing complex calendars and scheduling appointments. Coordinating all aspects of travel, including visa and passport requirements. Preparing and submitting expense reports. Overseeing internal and external meeting logistics. Assisting and supporting executives in their communications with their teams, within the company, and externally. Collaborating with and supporting an APAC office administrator. Assisting with special projects, including coordinating executive visits while in Japan, office events planning and execution. Managing and ordering office supplies, including stationery, drinks, and snacks. Handling incoming and outgoing mail and packages, including sorting and shipping. Coordinating with the building management company to maintain a clean and hygienic office space by ensuring it is kept tidy and organized. Provide support for new hires such as ordering business cards, security cards, other necessary setup, and implementation of Office onboarding. Examples of desirable skills, knowledge and experience Strong written and verbal communication skills, in both Japanese and English Exceptional attention to detail. Strong sense of urgency and proactiveness Strong organizational skills Ability to manage time effectively with limited or no supervision A "no task is too large or small" attitude Ability to quickly adapt to ... (truncated, view full listing at source)