Executive Assistant (Bozeman HQ)

ABOUT onX We’re a team of builders, adventurers, and risk takers using technology to help people confidently explore the outdoors. Driven by our mission to awaken the adventurer inside everyone, we build products that optimize every outdoor experience and inspire confidence to get out and go further. We’re a high-growth tech company. The pace is fast, the work takes grit, and ambiguity is part of the job. As the world changes around us, we adapt - continuously evolving how we build, prioritize, and deliver. Our business moves quickly, and there’s real opportunity to shape what we build next. Each of our verticals - Hunt, Offroad, Backcountry, and Fish - is at a different stage of maturity, which means the challenges you encounter and the impact you have will vary depending on where you sit and what the business needs most. We operate with an experimentation mindset, continually iterating and improving how we solve problems. We expect our people to use the latest tooling, including AI, thoughtfully and responsibly, pairing human judgment with technology to increase quality, speed, and impact. Our impact comes to life through the products we build, in the stories of our customers, and in our growing commitment to land stewardship and recreational access. WHAT YOU WILL DO onX is seeking an Executive Assistant with a passion for enabling leaders and building operational clarity in fast-moving environments. In this role, you will provide comprehensive administrative and operational support to the Chief Technology Officer (CTO), Chief Product Officer (CPO), and Vice President of People Culture. You’ll be a part of a collaborative, distributed team focused on empowering every adventurer to go further with confidence. This role serves as a key coordination hub across Engineering, Product, and People Culture. Your work will enable leaders to focus on the highest-value work by proactively managing calendars, driving smooth execution of key initiatives, and supporting core operating rhythms. This role reports directly to the CTO with dotted line partnership to the CPO and VP of People Culture. As an onX Executive Assistant, your essential job duties and responsibilities will look like: Manage complex calendars for three executives, prioritizing time and proactively resolving conflicts Coordinate scheduling across Engineering, Product, and People Culture stakeholders Ensure key operational dates, deadlines, and deliverables are reflected on executive calendars Track outstanding administrative commitments and follow through to completion Collaborates with peers through day-to-day coordination, active participation, and shared work, building effective working relationships across teams to support leaders and shared outcomes Support critical business operationprocesses by scheduling meetings, sending reminders, tracking deliverables, and capturing notes Design and maintain simple systems that support accountability across leadership teams Track and follow up on high-priority initiatives and cross-functional commitments Coordinate company-wide, cross-team, and leadership meetings Create agendas, assemble decks, summarize decisions, and distribute action items Support Board preparation by creating document skeletons, coordinating inputs, and posting finalized materials Coordinate executive travel, including flights, lodging, ground transportation, and itineraries Plan and manage People Culture off-sites, including logistics, communications, and on-site coordination Supports project management for select initiatives by coordinating tasks, tracking progress, and delivering assigned work on time for initiatives led by executive leaders. Facilitate communication across teams and ensure timelines and milestones stay on track WHAT YOU’LL BRING Minimum of three (3) years of experience supporting senior leaders in an executive assistant or similar role, with at least part of that experience gained within a technology or softw ... (truncated, view full listing at source)