Executive Assistant - R&D Senior Leadership

Who is Boulevard? Boulevard provides the first and only client experience platform for appointment-based, self-care businesses. We empower our customers to give their clients more of the magical moments that matter most. Before launching in 2016, our founders spent months interviewing salon managers and working behind front desks to understand their pain points so we could design a modern, user-friendly platform that meets the unique needs of their business. Our roots may be in hair salons, but we are built for the broader self-care industry, including many types of salons, spas, medspa, barbershops, and more. Our technology not only helps our customers survive but thrive. Take a look at how we (and YOU) can make that happen . We have an insatiable curiosity and embrace experimentation. We believe that simple solutions require the most sophistication, and we design each and every detail to maximize potential, power, and impact. Do our values match? Read through our story and what we value the most . Our team values and celebrates our diverse backgrounds. Being open about who we are and what we do allows us to do the best work of our lives. We believe in equal opportunity for all, and you should too. Come do the best work of your life at Boulevard. We’re hiring an Executive Assistant to support Boulevard’s RD Senior leadership across Engineering, Product, and Infrastructure Security. This role is designed to provide exceptional administrative leverage through world-class calendar and meeting management, plus travel and expense management, so RD leaders can stay focused on platform reliability, product delivery, people leadership, and critical business priorities. This role operates in a deep community of partnership with the rest of the Executive Support Operations team. This is an ideal role for a seasoned EA who thrives in a fast-paced, fully remote environment and has strong familiarity with how Engineering and Product teams operate and communicate. Executive Assistants are expected to contribute to our community of practice including meeting other EA’s regularly to share best practices, align on operating norms, and improve how the org runs. The Community of Practice focuses on craft excellence and consistency—things like calendar strategy, travel and offsite planning, meeting hygiene, comms rhythms, and stakeholder management—while also serving as a feedback loop to leadership on what’s working and where the operating system can be simplified. What you’ll do here: Calendar, prioritization meeting management (core) Own complex, high-volume calendars for three senior RD leaders, treating executive time as a strategic asset by sequencing time around the most important priorities, not just incoming requests. Maintains vigilance around ensuring executive time is carefully oriented towards outcomes-driven meetings only. Schedule and coordinate internal/external meetings across time zones, including cross-functional leadership syncs, technical reviews, hiring interviews, and high-stakes partner/customer conversations. Proactively manage conflicts and tradeoffs by proposing clear options for resolution (e.g., sequencing, delegating, shortening, deferring, or routing to the right attendee when appropriate). Maintain strong meeting hygiene and readiness: clear purpose, right attendees, correct duration, and reliable sequencing that protects focus time. Ensure clean, reliable meeting logistics: accurate titles, agendas/pre-read links, Zoom/room details, attendee lists, and last-mile confirmations. Build a deep understanding of each leader’s OKRs and priorities, and using your business acumen and judgement, ensure that the leaders are spending their time on priorities and allocated areas of work. Travel, expenses, and logistics (core) Coordinate domestic and international travel, itineraries, and logistics with meticulous attention to detail— protecting executive energy and minimizing friction . Support expense re ... (truncated, view full listing at source)