Vendor Management Systems (VMS) Coordinator

About CookUnity: Food has lost its soul to modern convenience. And with it, it has lost the power to nourish, inspire, and connect us. So in 2018, CookUnity was founded as the first-of-its-kind platform that connects the world with the source of truly great food: chefs. Today, CookUnity delivers 50 million meals a year from the industry’s best chefs to homes all over the country. Fresh. Ready-to-eat. And crafted with the passion that nourishes body and soul. Unwilling to stop there, CookUnity is expanding beyond delivery to become an ever-innovating marketplace focused on our singular mission: empower Chefs to nourish the world. If that mission has you hungry in more ways than one, you’ve found the right job posting. The role CookUnity is building out TraceGains as our centralized Vendor Management System (VMS) to support supplier onboarding, ingredient specification management, documentation control, and cross-functional visibility across our supply chain. We are seeking a detail-oriented, self-driven Vendor Management Systems (VMS) Coordinator to own the hands-on build and daily operation of the TraceGains platform. This role will sit within the Supply Chain Operations team and will be responsible for configuring suppliers and items, organizing documentation, managing workflows, and ensuring data integrity across the system. This role will be fully remote, based in Lima, Peru or Buenos Aires, Argentina Responsibilities: TraceGains Administration Supplier Onboarding Own day-to-day administration of the TraceGains vendor management platform. Set up and maintain supplier profiles, item records, specifications, and required documentation workflows. Initiate supplier onboarding, communicate documentation requirements, and track submission status. Follow up with suppliers to ensure complete and accurate records within the system. Documentation Data Management Upload, organize, and maintain supplier documentation (specifications, certifications, COAs, regulatory records). Ensure proper version control, expiration tracking, and data accuracy within the platform. Perform data cleansing and migration from spreadsheets or legacy tools into TraceGains. Support standardization of templates and system-based workflows. Cross-Functional Coordination Continuous Improvement Communicate with suppliers and internal stakeholders (Procurement, Supply Chain Ops, QA/Regulatory) regarding onboarding progress and documentation gaps. Provide visibility into supplier compliance status and support reporting needs. Identify opportunities to improve workflows, strengthen data integrity, and enhance system utilization. Qualifications: 1–3 years of experience working with a Vendor Management System (VMS) or Supplier Compliance platform. Hands-on experience with TraceGains strongly preferred . Strong written English communication skills (role requires supplier-facing communication). Experience with similar platforms such as FoodLogiQ, SafetyChain, or equivalent may be considered. Experience onboarding suppliers or managing supplier documentation workflows. Intermediate to advanced Google Sheets / Excel skills. High attention to detail and ability to manage multiple workstreams simultaneously Preferred requirements: Experience with food manufacturing, meal production, or food distribution companies. Familiarity with ingredient specifications, COAs, and regulatory documentation. Experience supporting ERP or procurement system integrations. Experience writing or contributing to SOP documentation. Learn More About CookUnity We believe great leadership starts with alignment on vision, values, and ways of working. To give you deeper insight into who we are and what we’re looking for, we invite you to explore: CookUnity's Leadership Principles – The values and behaviors that guide how we operate, collaborate, and scale. We hope this provides valuable insight into our culture and product vision. If this excites you, we’d ... (truncated, view full listing at source)