German speaking Employee Experience Associate (d/f/m) - Berlin based

German speaking Employee Experience Associate (d/f/m) - Berlin based What is Leapsome? Leapsome is the AI-powered people platform revolutionizing HR for modern teams. Leapsome drives HR excellence and empowers high-performing teams by automating, connecting, and simplifying every HR process across the employee lifecycle — from onboarding and performance management to engagement and development. Built with ease of use in mind, our platform ensures high adoption by employees, managers, and People teams alike. Our purpose is to make work fulfilling for everyone, and our vision is to reshape the future of work by being the leading People platform for HR excellence and high-performing teams. We enable companies to create environments where people can achieve their goals, learn and grow together, and build genuine motivation & engagement. Trusted by thousands of organizations globally, Leapsome secured $60 million in Series A funding led by Insight Partners in March 2022. This funding allowed us to further develop our intelligent platform, create exceptional employee experiences, and expand into the US market. It’s an incredibly exciting time to join Leapsome and be part of reshaping the future of work! YOUR OPPORTUNITY This role puts the Berlin office and onsite employee experience at the center — while also contributing to broader People Operations and Recruiting initiatives. You will be the driving force behind a high-quality, vibrant, and well-run office environment, while supporting core People Operations and talent processes. This is a visible, hands-on role for someone who thrives in building community, creating structure, and improving processes — equally comfortable organizing office rituals and supporting document management or recruiting workflows. If you enjoy owning an office atmosphere, optimizing experiences, and exploring modern tools (including AI in hiring), this role offers real impact. WHAT IS YOUR JOB? Office Management & Employee Experience - Own and continuously improve day-to-day office operations - Ensure the office is professional, welcoming, and aligned with our culture - Plan and execute office events, team rituals, celebrations, offsites, and community moments - Create engaging formats that strengthen connection and collaboration - Manage vendor relationships (cleaning, supplies, catering, facilities, etc.) - Oversee office-related budgets and cost tracking where applicable - Act as the go-to person for all onsite topics - Identify and implement improvements that enhance engagement and office culture - Drive initiatives that make the Berlin office a place people genuinely enjoy working from People Operations & Recruitment Support - Support onboarding and offboarding end-to-end, including contract preparation, documentation, and system updates - Prepare and validate payroll inputs in coordination with external providers - Support HR documentation, contract amendments, and terminations in compliance with German labor law - Act as a local operational contact for employee questions - Partner with the wider People team to implement global initiatives globally - Support active sourcing for selected roles - Coordinate interview scheduling and candidate communication - Optimize recruiting workflows and documentation - Explore and help implement AI-supported hiring tools and automation WHO WE ARE LOOKING FOR: - Min 2 years of experience in Office Management, Employee Experience, or People Operations in Germany - First hands-on exposure to HR administration (contracts, on-/offboarding), and ideally first experience in payroll preparation - Basic understanding of German labor law - Strong experience coordinating events and managing vendors - Interest in recruiting processes and modern hiring tools (AI curiosity is a plus) - Strong organizational and stakeholder management skills - Proactive, hands-on, and service-oriented mindset - High attention to detail and ownership menta ... (truncated, view full listing at source)