Senior Administrative Assistant

Job Details: Job Description: This position requires candidates to upload a resume in English; you are welcome to upload multiple versions of your resume if you prefer but an English version of your resume will be required to be considered for this position. We are seeking a highly organized and proactive Senior Administrative Assistant to provide essential administrative, operational, and project support to our team. This role supports executives, managers, employees, and office visitors while ensuring the smooth and efficient daily operation of the office and the successful execution of site initiatives and operational activities. The ideal candidate thrives in a fast ‑ paced environment, excels at multitasking, and demonstrates strong organizational and communication skills. Responsibilities Execute a wide variety of administrative, organizational, financial, operational, and project-related tasks. Provide daily support to executives, senior administrative staff, and office visitors. Organize and maintain meeting schedules; manage conference rooms for executives and office teams. Coordinate and support internal events, including off-sites, team-building activities, and organization-wide meetings. Handle professional communication through phone, email, and messaging platforms. Screen and route phone calls, messages, and inquiries. Prepare reports, presentations, correspondence, memos, invoices, and other documentation. Manage office filing systems and maintain up-to-date records. Oversee office supply inventory; anticipate needs, place orders, and track deliveries. Schedule and manage appointments, ensuring efficient calendar coordination and conflict resolution. Coordinate travel arrangements and process expense reports. Support global and business-wide initiatives. Collaborate with administrative and operational staff to exchange information that supports budgeting and expense control. Manage agendas for staff meetings, track and follow up on action items. Lead initiatives related to site community building. Lead the GPTW (Great Place to Work) work group. Lead and oversee Visitor Center operations. Manage agendas and logistics for VP/GM visits to the site. Drive Manager Forums and All-Site Meetings. Manage Site Operations indicators, including tracking, reporting, compliance, and coordination with operations groups. Manage the Site Operations budget, including planning, tracking, and reporting. Behavioral Traits Organized and Detail-Oriented: Maintains accuracy and attention to detail while managing multiple tasks, documents, and priorities. Proactive: Anticipates needs, identifies potential issues early, and takes initiative to ensure smooth daily operations. Communicator: Demonstrates clear, professional, and timely communication with executives, employees, and external stakeholders. Customer-Service Mindset: Provides a positive, supportive experience for internal and external visitors, adapting to a wide range of needs and personalities. Adaptable: Thrives in a fast-paced environment and adjusts quickly to changing priorities, schedules, and requirements. Discreet and Trustworthy: Handles sensitive and confidential information with the highest level of professionalism. Collaborative: Works effectively with cross-functional teams, fostering a cooperative and solution-oriented environment. Problem Solver: Uses sound judgment and resourcefulness to address challenges and maintain operational continuity. Dependable: Demonstrates reliability, accountability, and consistency in delivering high-quality administrative support. Drives with Integrity: We are truthful and transparent and act with uncompromising integrity. Who We're Looking For You are detail-oriented, resourceful, and able to anticipate the needs of the team. You bring professionalism, discretion, and strong interpersonal skills to every interaction. You enjoy being the backbone of office operations and take pride in helping t ... (truncated, view full listing at source)