Office Assistant (Part-Time)

About Altruist Altruist is transforming the multi-trillion dollar wealth management industry by building an AI platform for wealth professionals. We partner with financial advisors nationwide, empowering them to grow, optimize time and resources, and deliver superior outcomes for their clients. We're looking for exceptional talent to help us achieve our mission of making financial advice better, more affordable, and accessible to all. If you're passionate about challenging the status quo and want to do the most important work of your life, we'd love to meet you! But first, our values Kindness - Kindness doesn’t just equal niceness. We listen to understand. We embrace, and encourage healthy debate and diverse perspectives. We approach conflict openly, honestly, and respectfully. Brilliance - Humility is the skill we’re most proud of and possessing a growth mindset is always top of mind. We take ownership in everything we touch; regularly using our unique superpowers to reach a common goal as a team. We succeed and fail as one. Grit - When challenges arise, we stay laser focused on achieving our mission and finding a way forward, even when it’s hard. We are nimble and maintain a sense of urgency, swiftly adapting to change and overcoming obstacles. About the position Altruist is entering an exciting phase, and we're looking for an office assistant to join our Workplace Operations team and spearhead the opening of our new San Francisco location! Please note: This is an onsite position based out of our San Francisco (FiDi), CA facility, requiring 4 days a week in the office. What you’ll do Act as onsite lead for all operational aspects of the San Francisco office, including supplies, mail, printers, snacks, water, etc. Man the reception desk, greet employees, visitors, guests, and escort them to the appropriate location, following proper security procedures Maintain a clean and organized office environment ensuring conference rooms, kitchen/break room, and reception area stay orderly, and presentable Receive mail, documents, packages, and courier deliveries and delivers or distributes items/assists with outgoing mail, maintaining supplies for the office Administer building access (guest access) following standard security and onboarding/offboarding processes Maintain office and kitchen supply inventory, anticipate needs, and place orders as necessary Work with IT to ensure workstation equipment is ready for employee use Assist with other administrative duties as requested, including ensuring readiness for high-level in-office meetings or meeting catering Handle on-site team events, and office catering Help organize social events for the community hub and fun activities for the team at the office What you bring Experience - 2+ years of relevant experience as a receptionist, office/facilities coordinator, administrative assistant, or similar customer service-oriented role 2+ years of facilities or reception experience Excellent interpersonal communication and writing skills Self-starter/proactive: works with a sense of urgency and handles self with minimal supervision; “no job too small” attitude Proficiency in Google Workspace G Suite Strong problem-solving skills and the ability to work independently Knowledge of administrative and clerical procedures Detail-oriented Tech-savvy Must be willing to work assigned hours Technical aptitude - You’re technologically savvy and can easily get up to speed on the technologies we use, including troubleshooting technical issues that pop up in the office Ownership - The pride you put into every aspect of your work is unparalleled and undeniable Superb communication - Intentional dialogue is a superpower. You listen as well as you share your perspective with others. Resilience - We’re inspired by your unwavering determination to achieve success, no matter the adversity you face along the way. Assurance - Your confidence is brilliant, yet ego-less. Y ... (truncated, view full listing at source)