Global Accounts Payable Supervisor

<p><strong>Overview</strong></p> <p>We are seeking a highly meticulous and experienced Accounts Payable (AP) Supervisor to join our team in Colombia. This role will be critical in managing the full accounts payable life cycle for our US-based entitiies and some LATAM, ensuring strict adherence to financial controls, accuracy, and compliance with local and international regulations. The ideal candidate will possess advanced Excel skills and a proven track record of managing high-volume AP processes and expense reporting.</p> <p><strong>Key Responsibilities</strong></p> <p><strong>Accounts Payable Processing Management</strong></p> <ul> <li>In charge the daily processing of all accounts payable transactions, including vendor invoices, purchase orders, and payment requests, ensuring timely and accurate entry into the accounting system.</li> <li>Manage the three-way match process to validate invoices against purchase orders and receiving reports.</li> <li>Ensure all vendor invoices are properly authorized, coded to the correct general ledger accounts, and processed in compliance with company policies.</li> <li>Oversee the weekly payment runs (ACH, wire transfers, checks) and reconciliation of AP ledger balances.</li> <li>Serve as the primary point of contact for vendor inquiries and resolve payment discrepancies promptly.</li> </ul> <p><strong>Expense Management and Review</strong></p> <ul> <li>Be the subject matter expert for the company's expense management platform, Ramp.</li> <li>Review and approve employee expense reports submitted through Ramp, ensuring compliance with the company's travel and expense policy and tax regulations.</li> <li>Audit expenses for proper documentation, classification, and adherence to budget limits.</li> </ul> <p><strong>Control, Compliance, and Reporting</strong></p> <ul> <li>Implement and maintain robust internal controls over the entire AP process to ensure data integrity and safeguard company assets.</li> <li>Assist in month-end and year-end closing processes, including preparing accruals, AP reconciliation schedules, and supporting documentation for external audits.</li> <li>Ensure compliance with all relevant Colombian tax and financial reporting requirements (e.g., VAT, retention).</li> <li>Utilize Advanced Microsoft Excel capabilities (Pivot Tables, VLOOKUP, complex formulas) to perform detailed data analysis, generate reports, and assist with financial modeling as needed.</li> </ul> <p><strong>System and Team</strong></p> <ul> <li>Maintain expertise in accounting systems, preferably Sage and/or NetSuite.</li> <li>Provide training and guidance to junior AP staff or team members on best practices, system usage, and policy adherence.</li> <li>Proactively identify and recommend process improvements to increase efficiency and accuracy within the AP function.</li> </ul> <p><strong>Qualifications</strong></p> <ul> <li><strong>Experience: </strong>5+ years of progressive experience in Accounts Payable, with at least 2 years in a supervisory or senior capacity.</li> <li><strong>Education: </strong>Bachelor’s degree in accounting, Finance, or a related field.</li> <li><strong>System Proficiency</strong>: <ul> <li><strong>Mandatory: </strong>Advanced proficiency in Microsoft Excel.</li> <li><strong>Required: </strong>Direct experience with expense management software (e.g., Ramp, Expensify, Concur).</li> </ul> </li> <li><strong>Preferred:</strong> Experience working with major ERP systems like NetSuite or Sage.</li> <li><strong>Language:</strong> Fluency in both English and Spanish (written and verbal) is required to communicate effectively with the US parent company and local vendors.</li> <li><strong>Skills:</strong> Demonstrated ability to manage high-volume transactions with exceptional attention to detail. Strong analytical skills and a commitment to ensuring financial accuracy and compliance.</li> </ul> <p>We are excited about the possibility of you joining our team! <strong>Apply now and take t ... (truncated, view full listing at source)