Executive Assistant

About Us With electric vehicles expected to be nearly 30% of new vehicle sales by 2025 and more than 50% by 2040, electric mobility is becoming a reality. ChargePoint (NYSE: CHPT) is at the center of this revolution, powering one of the world’s leading EV charging networks and a comprehensive set of hardware, software and mobile solutions for every charging need across North America and Europe. We bring together drivers, businesses, automakers, policymakers, utilities and other stakeholders to make e-mobility a global reality. Since our founding in 2007, ChargePoint has focused solely on making the transition to electric easy for businesses, fleets and drivers. ChargePoint offers a once-in-a-lifetime opportunity to create an all-electric future and a trillion-dollar market. At ChargePoint, we foster a positive and productive work environment by committing to live our values of Be Courageous, Charge Together, Love our Customers, Operate with Openness, and Relentlessly Pursue Awesome. These values guide how we show up every day, align, and work together to build a brighter future for all of us. Join the team that is building the EV charging industry and make your mark on how people and goods will get everywhere they need to go, in any context, for generations to come. Reports To Vice President, People What You Will Be Doing Strategic Operations Calendar Management Orchestrate Complex Calendaring: Manage intricate, high-volume calendars for the executive team, proactively resolving conflicts and anticipating shifts in priority Workflow Optimization: Monitor office deadlines and manage internal workflows to ensure leadership stays ahead of critical milestones Global Logistics: Coordinate comprehensive domestic and international travel itineraries, including visa requirements and ground logistics, expense reports etc Event Hospitality Oversight: Lead the planning and execution of meetings, team-building events, and high-level hospitality, including catering and venue logistics Cross-Functional Liaison Communication Internal Diplomacy: Act as a primary point of contact between the executives and internal departments, facilitating smooth communication and timely follow-ups Professional Representation: Greet visitors and represent the executive suite with a high degree of professionalism, ensuring a world-class experience for partners and guests Confidentiality Discretion: Serve as a trusted gatekeeper for sensitive organizational information, handling all matters with the utmost integrity and judgment Financial Project Administration Expense Budget Support: Execute monthly expense reporting, accounting tasks, creating and managing POs and billing/invoicing processes with precision Independent Project Management: Act as a standalone project manager for various administrative initiatives, seeing them through from conception to completion Reporting Documentation: Prepare high-quality reports, presentations, and briefing materials for executive review What You Will Bring to ChargePoint Executive Presence: A polished, professional demeanor capable of representing the organization to global stakeholders Adaptive Problem Solving: The ability to use sound judgment and remain composed in a fast-paced environment characterized by shifting priorities and frequent interruptions High Emotional Intelligence: Strong networking and negotiation skills with the ability to "read the room" and provide support exactly where it is needed most Growth Mindset: A "roll-up-your-sleeves" attitude with a hunger to learn the business deeply and grow within the organization Extreme Detail-Orientation: A meticulous approach to work where no detail is too small to be overlooked Requirements Experience: 8+ years of experience supporting C-Suite or high-level executives, preferably within a high-growth technology environment Technical Proficiency: Fully proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, Ou ... (truncated, view full listing at source)