Executive & Operations Assistant

Executive & Operations Assistant Role highlights: - Executive & Operations Assistant - Location: Warsaw - Reports to: Office Manager - Employment type: Permanent - Workplace model: Office - Employment is subject to applicable security screening (incl. SUPO, where required) Why this role matters: This is a high-visibility position where you will have a direct impact on the efficiency of our leadership and the daily experience of our team. It is the perfect role for an ambitious administrator who wants to transition into broader business operations. Who We Are ICEYE is the world leader in sovereign intelligence from space. We deliver persistent monitoring capabilities to detect and respond to changes in any location on Earth. ICEYE owns the world's largest and most advanced SAR (synthetic aperture radar) satellite constellation. To our customers we provide intelligence with unmatched quality, latency and revisit times, in any weather, day or night. To governments who choose to operate their own constellation we provide this proven capability as a sovereign system. ICEYE-built constellations serve customers in defence and intelligence, environmental monitoring, insurance and emergency management. We enable fast decisions that contribute to a safer future. Founded and headquartered in Finland, ICEYE operates globally with over 1000 employees across Europe, North America, the Middle East, and Asia-Pacific. ABOUT THE ROLE We are a rapidly growing, dynamic company looking for a proactive and highly organized Executive & Operations Assistant. This is a full-time, on-site role designed for a versatile professional who will provide key operational support for our Team. In this role, you will bridge the gap between high-level executive support and the daily "hands-on" management of our workplace. You are someone who thrives in a busy environment, loves bringing order to chaos, and takes pride in ensuring the office is a productive, professional, and welcoming space for everyone. YOUR DAY-TO-DAY RESPONSIBILITIES 1. Executive Support (CEO Priority) - Calendar Management: Proactively managing the CEO’s complex schedule, prioritizing meetings, and ensuring the day runs smoothly. - Meeting Preparation: Organizing internal and external meetings, preparing agendas, and ensuring the CEO has all necessary materials in advance. - Professional Liaison: Acting as a discreet and professional point of contact for the CEO, handling correspondence and communication with internal and external stakeholders. - Administrative Projects: Supporting the CEO with document preparation, presentations, and various ad-hoc administrative tasks. 2. Workplace & Office Operations - Office Continuity: Acting as the go-to person for all daily office needs, ensuring the workspace is always fully functional and organized. - Supply & Inventory Management: Overseeing the procurement of office supplies, kitchen stock, and equipment—ensuring we never run out of the essentials. - Vendor Coordination: Serving as the main contact for service providers (catering, couriers, cleaning, maintenance) and ensuring high standards are met. - Office Assistant Support: Providing daily guidance and task coordination for the Office Assistant to ensure the team is aligned and all tasks are completed. - Facility Maintenance: Conducting regular walkthroughs to identify and resolve any maintenance or aesthetic issues within the office. 3. Guest Experience & Team Support - Welcoming Guests: Although we do not have a traditional reception, you will be responsible for ensuring that all guests and clients are greeted professionally and feel well-hosted. - Team Integration: Helping organize internal team-building activities and supporting the onboarding of new employees from an operational standpoint. - General Administration: Handling incoming mail and providing general administrative support to the wider team as needed. REQUIREMENTS - Experience: Minimum 3+ years in ... (truncated, view full listing at source)