Associate, Real Estate Management

About this role BlackRock is one of the world’s preeminent asset management firms and a premier provider of global investment management, risk management and advisory services to institutional, intermediary and individual investors around the world. BlackRock offers a range of solutions — from rigorous fundamental and quantitative active management approaches aimed at maximizing outperformance to highly efficient indexing strategies designed to gain broad exposure to the world’s capital markets. Our clients can access our investment solutions through a variety of product structures, including individual and institutional separate accounts, mutual funds and other pooled investment vehicles, and the industry-leading iShares® ETFs. Business Unit Overview The Enterprise Services team oversees the firms’ efforts around Safety, Security, Resilience, Real Estate, Travel and Executive Technology Support. The Real Estate Portfolio Management team manages the global portfolio for all locations utilized by BlackRock. This includes offices, data centers and business continuity sites in 31 countries. Included in the function are real estate strategic planning, transaction management and lease administration. Job Purpose/Background The successful candidate will be primarily responsible for oversight of the lease administration function, financial analysis modelling, management of the team’s data analysis and reporting, facilitation of sublease payments and administrative support for the RE team The ideal candidate would be able to function in the fast-paced environment of a premier global financial services firm. This individual must be extremely organized, detail-oriented, and highly focused with a proactive mind-set. Additionally, this person must be team-oriented, resourceful and able to manage and prioritize multiple tasks, completing them in a timely and efficient manner. Key Responsibilities ► Management of rent payment process: tracking submission of rent variance files from the lease administration team, seeking approvals and then tracking payments to landlords ► Ensure all invoices and approvals are saved to the appropriate databases ► Coordinate with finance and AP colleagues to assist the lease administration team to reconcile any payment issues and proactively liaise with lease admin to resolve any invoicing issues ► Serve as the primary liaison with the finance team for payment queries ► Managing the outsourced lease administration team including submitting all lease documents to the team; monitoring the lease abstraction process; verifying the key points of the lease abstracts (or ensuring that the regional lead has verified) and then distributing key lease information to stakeholders and updating all relevant databases ► Timely and accurately prepare and/or assist with monthly, quarterly, annual and ad hoc reports ► Tracking all Tenant Improvement Allowances globally and assisting the Design and Construction team with seeking reimbursement ► Support the RE team on all transactional activity ► Provide necessary research for pending projects, including desk top studies and contact with local brokers as necessary ► Assist with or lead (depending on complexity) the preparation of the financial analysis for all lease acquisitions and dispositions ► Assist with the preparation of the business case/deck for approval ► Setting up and closing bank guarantees and/or security deposits for new and retired locations ► Provide ongoing assistance and administrative support to the RE Team (in particular with regard to data operations) Development Value ► The chosen candidate will be a key player in a small team with the opportunity to work with and learn from highly experienced real estate leaders Knowledge/Experience ► Knowledge of commercial real estate documents and the leasing process ► Experience with lease database software is preferred ► High customer service orientation with demonstrated abi ... (truncated, view full listing at source)