Business Operations Specialist

<div class="content-intro"><p>Elastic, the Search AI Company, enables everyone to find the answers they need in real time, using all their data, at scale — unleashing the potential of businesses and people. The Elastic Search AI Platform, used by more than 50% of the Fortune 500, brings together the precision of search and the intelligence of AI to enable everyone to accelerate the results that matter. By taking advantage of all structured and unstructured data — securing and protecting private information more effectively — Elastic’s complete, cloud-based solutions for search, security, and observability help organizations deliver on the promise of AI.</p></div><h3><strong>What is The Role</strong></h3> <p>The Business Operations Specialist will play a key role in the setup and ongoing administration of our new Elastic Riyadh office and business entity, supporting cross-functional operations in Workplace Administration, HR General, Finance, Legal, and support real estate projects across EMEA/APJ. This role ensures operational excellence, compliance, and smooth day-to-day business support.</p> <h3><strong>What You Will Be Doing</strong></h3> <ul> <li> <p>Initial Office/Entity Setup</p> <ul> <li>Coordinate with global and regional teams to establish the new office/entity, ensuring compliance with local laws and company policies.</li> <li>Support the setup of banking, payroll, and vendor relationships.</li> <li>Assist with real estate project management, including coordinating lease negotiations, fit-out, and facilities setup.</li> <li>Facilitate registration and licensing processes with local authorities.</li> <li>Organize onboarding logistics for new hires and ensure workplace readiness.</li> </ul> </li> <li> <p>Workplace/Office Administration</p> <ul> <li>Deliver operational excellence in local workplace service functions - front of house operations, managing mail, office walkthroughs, visitors, office supplies, swag, kitchen and lunch services, interior plants, parking and access cards, office maintenance and management systems.</li> <li>Drive engagement through meetings and events organization.</li> <li>Be the glue and main point of communication for the local team.</li> <li>Ensure health, safety, and security standards are met.</li> <li>Optimize office operations and support HR workflows to enhance the employee experience.</li> </ul> </li> <li> <p>Finance</p> <ul> <li>Support accounts payable/receivable processes, expense reimbursements, and vendor management.</li> <li>Assist with payroll data collection and coordination with the central payroll team.</li> <li>Track and process local invoices, purchase orders, and payments.</li> <li>Maintain accurate financial records and support audits as needed.</li> </ul> </li> <li> <p>Legal Compliance</p> <ul> <li>Support the collection and filing of legal documents and contracts.</li> <li>Assist with compliance reporting and regulatory filings.</li> </ul> </li> </ul> <h3>What You Bring</h3> <ul> <li>Bachelor’s degree in Business Administration or related field preferred.</li> <li>3+ years’ experience in office administration, finance, HR, or operations.</li> <li>Strong written and verbal communication skills.</li> <li>Effective listener and communicator, able to influence actions and outcomes.</li> <li>Ability to manage multiple priorities and people in a fast-paced, multicultural environment.</li> <li>IT/AV troubleshooting, Mac, Google Suite, Slack tools experience and comfortable with asynchronous work preferred.</li> <li>Fluency in English required; Arabic language skills a plus.</li> <li>An ability to adapt to change is definitely a plus, and we always appreciate a sense of humour</li> <li>Eligibility for this role is limited to Saudi Nationals</li> </ul> <p> </p> <p>#LI-DS1</p><div class="content-conclusion"><h2><strong>Additional Information - We Take Care of Our People</strong></h2> <p>As a distributed company, diversity drives our identity. Whether you’re looking to launch a n ... (truncated, view full listing at source)