Office Assistant

Company Overview At Motorola Solutions, we believe that everything starts with our people. We’re a global close-knit community, united by the relentless pursuit to help keep people safer everywhere. We build and connect technologies to help protect people, property and places. Our solutions foster the collaboration that’s critical for safer communities, safer schools, safer hospitals, safer businesses, and ultimately, safer nations. Connect with a career that matters, and help us build a safer future. Department Overview Silvus Technologies was acquired by Motorola Solutions in 2025, and is now part of its ecosystem of safety and security technologies. With deep roots in DARPA research, Silvus Technologies develops world-class advanced communications technologies that are reshaping the tactical communications landscape. From pure line-of-sight to extreme non-line-of-sight, Silvus radios form a self-healing, self-forming mesh network, enabling secure and reliable connectivity, including video and high-bandwidth data. Job Description THE OPPORTUNITY Silvus is seeking an Office Assistant whose primary responsibility will be providing support for the company with maintaining/ordering food, beverages, and supplies for all company break rooms and as well as oversight for the 1600 main kitchen. This position reports to the Office Manager on the Human Resources team. The position is full-time, on-site daily Monday through Friday. The location for this role is Silvus Technologies’ HQ in the heart of vibrant West LA. The following is a list of at least some of the current essential job functions of the position. Management may assign or reassign duties and responsibilities at any time at its discretion. ROLE AND RESPONSIBILITIES Primary responsibility to support maintenance/ordering of company supplies, food, beverages as well as daily stocking of all break rooms and main responsibility for the 1600 main kitchen, coordinating with the Receptionist as needed. Responsible for the weekly set up of office lunches and monthly birthday celebrations; assist with other event planning as requested. Assist with internal deliveries, including logging and delivering items to the appropriate recipients. Keep the office area clean and tidy. Support office filing, storage, and document management processes, including faxing, scanning, and copying. Serve as back up for the front desk team. Greet visitors and follow security protocol, directing guests to the correct staff member. Answer phones and transfer to the appropriate staff member; take and distribute accurate messages. Follow visitor protocol and process visitor request forms as needed. Assist with documentation and logging activities, including data entry. Support teams with various administrative and operational tasks. Be supportive of the Office Coordinator with the following tasks as needed or when out of the office: Manage office tasks and communications. Coordinate and organize appointments, meetings, and travel arrangements for staff. Coordinate and maintain staff administrative records such as internal employee badges and keycards, parking, as well as all directories and seating charts. Type documents, reports, and correspondence. Perform other related duties of which the above are representative. REQUIRED QUALIFICATIONS High School Diploma or GED. Excellent organizational skills and ability to prioritize and take initiative. Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and demeanor. Internet skills including use of email, group messaging, and digital data collection. Effective oral and written communication skills. Attention to detail, accuracy, flexibility, reliability, and teamwork. Prior experience in a fast-paced office environment, meeting multiple deadlines. NOTE - Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts. All employment is contingent upon the su ... (truncated, view full listing at source)