Executive Assistant

<p><strong>What you get to do in this role:</strong></p><ul><li>We have a great opportunity for an experienced, highly-organized, detail-oriented self-starter with a personable demeanor. You are the glue that keeps our Senior Leadership together. You’re enthusiastic, flexible and a team player with strong interpersonal and communication skills who operates well in a fast paced, ever-changing environment. Responsibilities:</li><li>Calendar and Meeting management: coordinate internal and external meetings including staff meetings, agency briefings, brown bags, virtual meetings/Zoom scheduling, off- site meetings and events, and one-on-one meetings. Assist with food orders, meeting needs, agenda support and note taking. Proactively manage calendar requests and conflicts</li><li>Meeting and interview preparation.<ul><li>Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.</li><li>Apply discipline and rigor around meetings by ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.</li><li>Work with recruiting team to provide mutually convenient times for candidates and interviewers. Ensure candidates are settled in and supported during the interview process.</li></ul></li><li>Handle all travel (flight, hotel, car) arrangements (domestic and international)</li><li>Expense management duties, which includes submitting expense reports and receipts in a timely manner</li><li>Provide onboarding support for new hires. Includes space, equipment requests, onboarding meeting scheduling, preparing cube space and being admin point of contact for new hire</li><li>Submit and manage all help desk support requests for Sr. Directors as needed</li><li>Provide onboarding support for new vendors and agencies, ensuring they have the right access and documents/enablement required to get them up and running</li><li>Project work as needed to support each teams’ goals</li></ul> <p><strong>To be successful in this role you have:</strong></p><ul><li>Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.</li><li>5+ years of administrative assistant experience</li><li>Proactive, one step ahead work ethic, attitude and approach</li><li>Multi-taking is not an issue for you, your able to juggle multiple calendars, teams and requests. And be flexible in response to changing priorities and needs</li><li>Ability to drive schedules and agendas with deeper understanding of context</li><li>Strong teamwork and interpersonal skills, with a desire to offer suggestions and improvements</li><li>Superior communication skills with the ability to work across all levels, internally and with agencies</li><li>High level of confidentiality, discernment and judgment</li><li>Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines</li><li>You are a technical wizard with Word, Outlook, PowerPoint, Zoom, Concur, BOX and</li></ul><p>&#xa0;</p><p>JV20</p><p>For positions in this location, we offer a base pay of $105,900 - $153,600, plus equity (when applicable), variable/incentive compensation and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the base pay shown is a guideline, and individual total compensation will vary based on factors such as qualifications, skill level, competencies, and work location. We also offer health plans, including flexible spending accounts, a 401(k) Plan with company match, ESPP, matching donations, a flexible time away plan and family leave programs. Compensation is based on the geographic location in which the role is located and is subject to change based on work location.</p> <p><strong> ... (truncated, view full listing at source)