Coordinator, Recruitment Operations

<div class="content-intro"><p><strong>About BEAM</strong></p> <p>Bridge to Enter Advanced Mathematics (BEAM) creates pathways for students from low-income, low-access backgrounds to become scientists, mathematicians, engineers, and computer scientists.</p> <p>We provide BEAM students the same access to high-quality preparation in STEM as their more affluent peers, and we invest deeply in our students' success, with programming from middle school through college graduation focused on joyous, exciting, and rigorous mathematics, building vibrant communities, and supporting students in key life transitions such as college admissions and financial aid.</p> <p>BEAM has grown from a small summer program serving 17 students in the summer of 2011 to a year-round, national program, serving 450+ students at six summer program sites and 600+ students in year-round programming in New York City and Los Angeles this school year. In addition, our BEAM National pilot program now reaches around 1000 elementary-aged students in seven different states, working to create a new nationwide pathway modeled on our local work. We've seen our students' successes first-hand, and it's backed by data: a quasi-experimental study found that students who attended our 7th grade summer program were 1.3X as likely to declare a STEM major as a matched comparison group.<strong></strong></p></div><h1><span style="font-size: 14pt;"><strong>ROLE OF THE COORDINATOR, RECRUITMENT OPERATIONS</strong></span></h1> <p>The Coordinator of Recruitment Operations is a dynamic role designed to evolve alongside our growing organization. This position supports key aspects of the recruitment and onboarding processes for BEAM’s high-volume summer staff hiring, while ensuring the integrity of our employee data collection and management systems.</p> <p>Sitting within the HR team, the person in this role will work cross-functionally with HR, IT, and Finance colleagues, as well as members of the Programs Division. Because we value continuous improvement, we are looking for a team member who doesn't just execute tasks but actively seeks ways to refine our workflows and enhance the candidate experience.</p> <h2><span style="font-size: 14pt;"><strong>KEY RESPONSIBILITIES</strong></span></h2> <h3><strong>Recruitment and Selection Operations (60%)</strong></h3> <ul> <li>Under the direction of the Director, Human Resources and the Manager, Recruitment and Retention and following the established marketing strategy, support sourcing work for all hiring at BEAM, including posting on external job boards and cultivating candidates on LinkedIn</li> <li>Format job descriptions for summer roles to have a consistent appearance aligned with an established format to ensure a clear, consistent branding externally</li> <li>Send offer letters to candidates selected for hire for summer roles with BEAM</li> <li>Set-up requisitions for all summer positions, including ensuring the stages of the search are accurately reflected in the system, uploading hiring materials to be stored in the requisition, and preparing and posting the job ad</li> <li>Place external ads on key external job boards to support the recruitment process</li> <li>Support candidate communication and recruitment outreach by developing and refining assets for communications and social media posts</li> <li>Track the status of candidates in the applicant tracking system (ATS) for all summer positions and work with hiring leads to ensure timely review and communication to all candidates</li> <li>Conduct references checks for finalists all summer positions</li> </ul> <p><strong>Onboarding Support (15%)</strong></p> <ul> <li>Initiate and monitor background checks as part of the onboarding process for new hires and current employees whose most recent background check has expired </li> <li>Review and update summer onboarding materials annually, including coordinating with stakeholders in Programs, IT, and Finance to ensure information that will be sh ... (truncated, view full listing at source)