Administrative Business Partner

Administrative Business Partner 🚀 JOIN THE FUTURE OF COMMERCE WITH WHATNOT! Whatnot is the largest livestream shopping platform in North America and Europe to buy, sell, and discover the things you love. Whether it's trading cards, fashion, electronics, or live plants, our sellers are building real businesses across hundreds of categories. We're building live commerce at a scale that's never been done in the West, and there's no playbook to copy. The people here are shaping how an entirely new industry develops. As a remote co-located team, we're inspired by our values https://www.whatnot.com/careers and anchored in hubs across the US, UK, Ireland, Poland, Germany, and Australia. We move fast, stay close to our users, and focus on the work that drives the most impact. We're one of the fastest growing marketplaces https://a16z.com/marketplace-100/ and were recently named the #1 Best Startup Employer in America http://google.com/search?q=%231+forbes+startup+employer&oq=%231+forbes+startup+employer&gs_lcrp=EgZjaHJvbWUyBggAEEUYOTIGCAEQRRg9MgYIAhBFGD0yBggDEEUYQDIGCAQQRRhAMgYIBRBFGEDSAQg1NzM0ajBqMagCALACAA&sourceid=chrome&ie=UTF-8 by Forbes. Check out the latest Whatnot updates on our news https://blog.teamwhatnot.com/ and engineering blogs https://medium.com/whatnot-engineering and join us as we enable anyone to turn their passion into a business and bring people together through commerce. 💻 ROLE We are looking for a highly strategic and operational Administrative Business Partner to support members of our Senior Leadership Team while also leading office operations and workplace experience initiatives for our European hub offices. This is not a traditional administrative role. You will serve as a trusted partner to leadership while owning the day-to-day operational excellence and cultural experience of our office environment. You thrive in high-growth environments, anticipate needs before they arise, and build scalable systems that enable both executives and teams to do their best work. You are exceptionally detail-oriented, highly organised, proactive without being asked, and operate with discretion and sound judgment. What You’ll Own 🎯 Executive Partnership & Strategic Support - Serve as a strategic partner to members of the Senior Leadership Team - Own complex calendar management, ensuring clear context and optimal use of executive time - Provide proactive support to keep leaders aligned on priorities, deadlines, and key deliverables - Act as a point of contact between executives, employees, clients, and external partners - Coordinate domestic and international travel arrangements - Manage and submit expense reports - Draft, edit, and finalise internal and external communications (memos, emails, presentations, reports) - Coordinate leadership meetings, team off-sites, and strategic planning sessions - Handle highly sensitive and confidential information with discretion 🏢 Office Operations & Workplace Leadership - Own end-to-end operations of the office, ensuring seamless daily functionality and an exceptional employee experience - Serve as the operational lead for the office hub, creating a welcoming, high-energy, professional environment - Identify operational gaps and implement scalable solutions before issues arise - Lead vendor sourcing, negotiation, and management (facilities, cleaning, catering, maintenance, security, etc.) - Partner with building management to resolve facilities issues and ensure business continuity - Manage office budgets, forecasting, and end-of-month financial tracking - Develop and maintain operational playbooks and scalable processes - Drive workplace analytics and reporting to inform space planning and expansion decisions 🌍 Growth, Expansion & Cross-Functional Enablement - Support the global Workplace team on logistics for office build-outs, expansions, and relocations in Europe - Drive project management across cross-functional stakeholders (IT, Security, People, ... (truncated, view full listing at source)