Executive Assistant (German speaking)

Executive Assistant (German speaking) The AI orchestration of your wildest imagination. n8n is the open workflow orchestration platform built for the new era of AI. We give technical teams the freedom of code with the speed of no-code, so they can automate faster, smarter, and without limits. Backed by a fiercely inventive community and 500+ builder-approved integrations, we’re changing the way people bring systems together and scale ideas for impact. Since our founding in 2019, we’ve grown into a diverse team of over 220 - working across Europe and the US, connected by a shared builder spirit and with our centre of gravity in Berlin. Along the way, we’ve: - Cultivated a community of more than 650,000 active developers and builders - Earned 145k+ GitHub stars, making us one of the world’s Top 40 most popular projects - Been ranked as one of Europe’s most promising privately held SaaS startups (4th in Sifted’s 2025 B2B SaaS Rising 100) - Raised $240m to date, from Sequoia’s first German seed to our recent $180m Series C - bringing us to a $2.5bn valuation That’s the company we’ve built. Now we’d love to see what you can build. If you’re applying, try n8n out - whether you’re technical or not - and share a screenshot of your first workflow with us. The easiest place to start is here: app.n8n.cloud/register http://app.n8n.cloud/register. We’re in a defining moment of an incredible journey. Come and build with us. We’re looking for an Executive Assistant (EA) to support our CEO. This role is critical to helping our leaders operate at their best, removing friction, managing calendars and travel, and driving forward key administrative and coordination tasks. You’ll work across the business to ensure things run smoothly behind the scenes. This is a high trust, high impact role that sits at the centre of the business. The role offers significant opportunity for growth and increased responsibility as the company scales. MISSIONS Here are your key responsibilities: 🤝 1 - Executive Support - Manage the CEO’s calendar, travel, meetings, and expenses - Provide briefings and background for key meetings - Handle external communication on behalf of the CEO (e.g. emails, LinkedIn, investor/vendor inquiries) - Maintain confidentiality and anticipate needs proactively 🎯 2 - Operational Coordination & Projects - Track key deliverables and support project execution - Prepare presentations, reports, and internal documents - Coordinate board meetings, investor updates, and offsites - Organise team meetings and cross-functional events 💻 3- Process Ownership & Admin - Own and improve internal processes: travel, expenses, vendor tools - Act as point of contact for travel systems and related vendors 👥 4 - People & Culture Collaboration - Work with People & Ops to support internal initiatives - Help coordinate company-wide meetings and team offsites REQUIREMENTS ✅ Must-have - Based in Berlin: You live in Berlin and have experience working with globally distributed teams. - Proven EA Experience: 5+ years supporting senior leadership, ideally in fast-paced or high-growth environments. - Strong Communicator: You're emotionally intelligent, and an excellent communicator—both written and verbal. - Organised & Proactive: You thrive on bringing structure to chaos and take initiative without being asked. - Tech-Savvy: Comfortable with AI tools and modern productivity software. - Language Skills: Fluent in German and English - Independent & Reliable: You’re self-motivated, dependable, and confident working autonomously. ⁉️ Nice-to-have - Startup-Proven: Experience working in a fast-paced, high-growth tech environment where priorities shift quickly. - Tool-Savvy: Comfortable evaluating and adopting emerging productivity tools to improve workflows and efficiency. n8n is an equal opportunity employer and does not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, gender iden ... (truncated, view full listing at source)