Recruiting Coordinator

Who Are We? Postman is the world’s leading API platform, used by more than 45 million+ developers and 500,000 organizations, including 98% of the Fortune 500. Postman is helping developers and professionals across the globe build the API-first world by simplifying each step of the API lifecycle and streamlining collaboration—enabling users to create better APIs, faster. The company is headquartered in San Francisco and has offices in Boston, New York, Austin, Tokyo, London, and Bangalore - where Postman was founded. Postman is privately held, with funding from Battery Ventures, BOND, Coatue, CRV, Insight Partners, and Nexus Venture Partners. Learn more at postman.com or connect with Postman on X via @getpostman. P.S: We highly recommend reading The "API-First World" graphic novel to understand the bigger picture and our vision at Postman. The Opportunity As we continue to expand our teams at Postman, we are seeking a motivated Recruiting Coordinator to join our Talent Acquisition team. Your role will be instrumental in shaping our globally distributed functions across Product, Engineering, Sales, Customer Success, and Operations. You will be responsible for ensuring an exceptional candidate experience by guiding candidates through the interview process, identifying and resolving bottlenecks, and monitoring interview process timelines closely. It's worth noting that many of our recruiting coordinators progress into roles as Global Recruiters or Recruitment Operations professionals, offering ample opportunities for career advancement. If you're an organized team player with a knack for talent spotting and a passion for connecting people with opportunities, this role is tailor-made for you! What You’ll Do Deliver a high-touch, best-in-class candidate experience across every stage of the interview process. Act as the primary point of contact for candidates, ensuring timely updates and clear communication throughout. Partner closely with recruiters and hiring managers across the APAC region to drive seamless interview coordination. Schedule and manage complex interview loops, handling last-minute changes with agility and precision. Welcome candidates, guide them through virtual and onsite interviews, and ensure a smooth, engaging experience. Own background verification processes, including candidate communication, documentation, and final checks. Maintain and optimize the Greenhouse ATS, ensuring accurate tracking, reporting, and data hygiene. Identify gaps in current workflows and proactively solve problems, building and iterating coordination processes to improve efficiency and scalability. Support pre-boarding and candidate engagement activities, ensuring a strong start to the Postman journey. Contribute to broader recruiting initiatives such as reporting, sourcing support, referrals, and operational projects. About You 3-4 years of experience in recruiting coordination, ideally within a fast-paced, high-growth tech environment. Hands-on experience with Greenhouse ATS (must-have). Proven ability to manage multiple scheduling workflows with high accuracy and attention to detail. Strong written and verbal communication skills, with a candidate-first mindset. Excellent organizational and time management skills, with the ability to prioritize across multiple stakeholders (including APAC teams). Comfortable navigating ambiguity and last-minute changes in a dynamic environment. A strong problem-solver who can anticipate challenges, think on their feet, and drive solutions independently. High ownership mindset with a willingness to go beyond defined responsibilities. Detail-oriented, quick learner, and proactive. Positive, collaborative attitude with a strong focus on delivering exceptional candidate experience. What Else? In addition to Postman's pay-on-performance philosophy, and a flexible schedule working with a fun, collaborative team, Postman offers a comprehensive set of benefits, including full me ... (truncated, view full listing at source)