Facilities Manager

Facilities Manager At Rhoda AI, we're building the full-stack foundation for the next generation of humanoid robots — from high-performance, software-defined hardware to the foundational models and video world models that control it. Our robots are designed to be generalists capable of operating in complex, real-world environments and handling scenarios unseen in training. We work at the intersection of large-scale learning, robotics, and systems, with a research team that includes researchers from Stanford, Berkeley, Harvard, and beyond. We're not building a feature; we're building a new computing platform for physical work — and with over $400M raised, we're investing aggressively in the R&D, hardware development, and manufacturing scale-up to make that a reality. You will be the person who makes sure Rhoda AI's physical environment is safe, organized, and ready for whatever the day brings — from a VIP investor visit to a freight delivery to a broken HVAC unit. You'll be the go-to for everything building-related, interfacing with our landlord, vendors, and service providers so the rest of the team can stay focused on building robots. What You'll Do Building Operations - Serve as the primary point of contact for all building systems (HVAC, IT, electrical, plumbing, waste, pest control) — coordinate with the landlord, own vendor management, and own preventative maintenance scheduling - Coordinate janitorial services and arrange supplemental cleaning as needed (e.g., before important visits or demos) - Ensure common areas, conference rooms, and lab spaces are clean, organized, and operational at all times - Track spending and budget for facilities Safety & Security - Badge and access management, security cameras, and physical security coordination with IT contractor - OSHA / workplace safety and EHS coordination - Emergency response readiness and incident management - Coordinate disposal of batteries and other specialty materials - Maintain a safe environment for employees, visitors, and contractors Visitor & Event Coordination - Manage visitor logistics for demos, VIP visits (customers, investors, partners), and company events - Ensure conference rooms are properly set up and stocked ahead of important meetings - Coordinate with internal teams on timing, access, and special requirements for high-profile visits Supplies & Break Room - Own break room operations: stock snacks, beverages, and kitchen supplies; manage restocking cadence and vendor relationships - Manage office supplies inventory; anticipate needs and reorder proactively Mail, Deliveries & Receiving - Serve as the central point of contact for incoming mail, packages, and freight; sort and route to the appropriate team members - Coordinate and schedule freight deliveries — direct carriers to the loading dock, communicate with internal teams, and ensure items are properly received and logged - Manage outbound shipments and courier requests; coordinate with carriers, riggers, and movers Facility Planning & Expansion - Own space planning and occupancy management: seating assignments, room allocation, and coordinating internal moves - Support the logistics of moves and expansions, including coordinating with the landlord, movers, and internal teams on timing and setup What We're Looking For - 3+ years of experience in facilities management, office management, or a similar operations role - Strong vendor and service provider management — able to communicate clearly, follow up, and hold people accountable - Familiarity with OSHA / workplace safety requirements and EHS coordination - Highly organized and proactive; able to manage multiple open items without things falling through the cracks - Professional and polished when interfacing with VIP guests, customers, or investors - Comfortable in a hands-on, fast-paced startup environment - Strong written and verbal communication skills - Able to access and navigate all areas of the facility, ... (truncated, view full listing at source)