Administrative Assistant, Content Planning, Finance & Foundations

At Netflix, our mission is to entertain the world. Together, we are writing the next episode - pushing the boundaries of storytelling, global fandom and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next. Netflix is seeking an Administrative Assistant to support the Content Planning, Finance & Foundations (CPFF) Senior Director and team. The CPFF team develops products that power Netflix's content planning and programming and they deliver the technological foundations that enable our business teams to achieve operational excellence. This AA will play an important role in enabling the CPFF org to run effectively by managing agendas, holding team members accountable to action items, coordinating onsites/offsites, and establishing working relationships inside and outside of the group. There is a strong preference for this role to be based in-office in either Los Gatos or Los Angeles and will require some travel. A successful candidate is self-motivated, proactive, and a strong communicator who is flexible and has the ability to make judgment calls and move quickly. Prior experience as an administrative assistant in a fluid, fast-paced environment is a must, as is having creative problem-solving ability. Netflix moves quickly, so we need someone who can not only be great in their day-to-day core work but can identify opportunities to make the overall team more organized and efficient. Someone who is curious, demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Netflix. Specific responsibilities include, but are not limited to: Maintain calendars for the CPFF Senior Director and potentially 1-2 direct reports Manage a large volume of various internal meetings, such as all teams and large cross-functional meetings, often across multiple time zones (i.e. scheduling, soliciting agenda items, time management, delegation of action items) Coordinate travel arrangements, both domestically and internationally, including processing corresponding expense reports Coordinate and help prepare agendas, presentations, and materials for team meetings and events, as well as coordinate any follow-up items Event planning (team events, offsites, support with external meetings). Responsible for management & coordination related to venue/vendor sourcing & logistics, agenda coordination & presentation logistics Assist with team projects and events as needed Support team-building and coordination Liaise with our corporate workplace team to be a point of contact for in-office space planning as needed Maintain distribution lists, Google Groups, Slack channels, org charts, and other similar tools for the team and serve as the point of contact for general team communications This role is heavy with communication internally and externally Qualifications: 4+ years experience as an administrative or executive assistant supporting multiple leaders with large, global teams across multiple time zones and cultures Extensive experience within a technology or a rapidly scaling company Strong written and verbal communication skills Event planning experience is preferred — creating and managing team events/outings to promote business and interpersonal networking needs. Responsibilities can include sourcing, coordination, and management for all aspects of the venues/hotel, coordinating pre-planning, agendas, presentations, and AV needs Experience leveraging AI tools to increase efficiency Previous experience working with global and matrixed teams is highly preferred Proficiency in Google Suite is required Ability to be discreet and maintain confidential information Responsive and able to work flexibly across multiple time zones Understanding of how to prioritize, organize, and respond accordingly Interes ... (truncated, view full listing at source)