Manager, Accounting

Manager, Accounting ABOUT BASETEN Baseten powers mission-critical inference for the world's most dynamic AI companies, like Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma and Writer. By uniting applied AI research, flexible infrastructure, and seamless developer tooling, we enable companies operating at the frontier of AI to bring cutting-edge models into production. We're growing quickly and recently raised our $300M Series E https://www.baseten.co/blog/announcing-baseten-s-300m-series-e/, backed by investors including BOND, IVP, Spark Capital, Greylock, and Conviction. Join us and help build the platform engineers turn to to ship AI products. THE ROLE We're hiring our first dedicated Payroll and Accounting Manager - a role that sits at the intersection of two functions that are usually separate. You'll own full-cycle payroll operations end-to-end, and you'll also own the accounting behind it: the journal entries, accruals, reconciliations, and month-end close work. This is a build-from-scratch opportunity. Payroll today is handled across multiple team members with other primary responsibilities. You'll be the first dedicated owner: establishing processes, implementing controls, and scaling the function as we grow. EXAMPLE INITIATIVES - Lead our PEO exit and implement an in-house payroll platform - participating in the full project from vendor selection and system configuration through parallel testing, employee communication, and go-live - Design and document our end-to-end payroll process from scratch, including maker/checker approval workflows, cycle-over-cycle audit checks, and non-exempt employee timekeeping procedures - Own the monthly payroll accounting close - preparing all journal entries, accruals (bonuses, commissions, severance, signing bonuses, referral bonuses), and balance sheet reconciliations - Build a compliance program that covers multiple states and jurisdictions, proactively managing nexus registration as we expand into new states - Partner with People Ops on comp cycles, leave management, 401(k) updates, and benefits funding coordination - serving as the connective tissue between payroll and the broader people function RESPONSIBILITIES Payroll operations - Own full-cycle, multi-state semi-monthly payroll processing for U.S. employees, and coordinate with our global EOR platform for international employees - Process all payroll changes: new hires, terminations, compensation changes, leave adjustments, and tax withholding updates driven by life events or state moves - Manage comp change cycles, off-cycle payroll runs, and final day pay calculations - Handle one-off transactions such as special bonuses and true-ups - Manage 401(k) contribution updates and coordinate payroll funding with People Ops - Conduct payroll change audits each cycle before processing Accounting and month-end close - Prepare and post all payroll-related journal entries and record payroll bank transactions in the accounting system - Own payroll accruals: bonuses, commissions (including capitalized commission), severance, referral bonuses, signing bonuses, and accrued payroll - Execute month-end payroll accrual close and reconcile balance sheet accounts for all payroll and compensation liabilities - Maintain prepaid and deferred compensation entries - Prepare stock-based compensation related journal entries and equity rollforward - Perform compensation flux and variance analysis vs. budget Compliance - Maintain federal, state, and local payroll tax compliance across all active U.S. jurisdictions - Manage all quarterly and annual payroll tax filings - federal and state withholding, SUI, W-2 reconciliations, and Secretary of State obligations - Register tax accounts and manage nexus analysis as we expand into new states - Respond to tax notices promptly to avoid penalties Process and systems - Lead the in-house payroll / HRIS implementation - Design and document scalable payroll workflows and controls ... (truncated, view full listing at source)