Executive Assistant

Executive Assistant WHAT WE DO Rillet serves accounting and finance teams. Our customers are the financial brains of their companies. Our job is to help them run the numbers with impossible speed, accuracy, and insight. Rillet is an AI-native ERP that can drive a zero-day close. We are different because of our unified source-of-truth data model, hundreds of best-in-class native integrations (Stripe, Ramp, Salesforce, etc), automated & auditable workflows, multi-entity consolidation, and quickly expanding army of specialized AI agents (e.g., accrual, audit, P&L flux, board decks, etc). These earn us a consistently perfect customer satisfaction score https://www.g2.com/products/rillet/reviews. High-growth AI customers like Mercor, Windsurf, and Function Health love our ship velocity, because their financial stack needs to scale as quickly as they do. This huge market is ours to take. We have raised $100M from leading investors (including Sequoia, a16z, Iconiq, Oak HC/FT, and First Round) to help everyone run their numbers at the speed of AI. WHO WE ARE Rillet’s pace is not for everyone. Intelligence is table stakes. To succeed here, you need extreme speed, agency, and flexibility. Successful Rilleteers do not wait for assignments. They internalize a mission, design a strategy, and bring back results that are better, faster, and more creative than a manager could have asked for. Work revolves around our customers. Successful Rilleteers are energized by delivering the most important things, even those that weren’t in the original plan. In this role, you do not need to be an accountant. But you do need to appreciate the value that our customers can create for their own company when we equip them with the perfect financial tools. Successful Rilleteers love powering the financial core of the world’s fastest-growing companies. WHO WE NEED Rillet is seeking a highly organized and proactive Executive Assistant & Office Manager to support 1-2 senior leaders while overseeing the daily operations of our San Francisco office. This high-visibility role blends strategic calendar management with hospitality, ensuring executives are fully prepared and the workplace remains a seamless environment for employees and guests alike. Based in-office 3-5 days per week, this is a unique opportunity for someone who thrives in fast-paced environments and is eager to gain broad, cross-functional exposure at a category-defining startup. We're looking for teammates who value in-person collaboration and are within commutable distance of our offices (or willing to relocate). Most team members are required to work in-office Tuesdays and Thursdays, plus one additional flexible in-office day. Certain roles may require additional in-office time based on function. Executive Assistant Responsibilities - Manage complex, high-volume calendars for 1-2 executives across time zones; proactively resolve scheduling roadblocks while optimizing for business priorities. - Maintain a high bar for responsiveness, providing updates and "over-communicating" to ensure the executive is never surprised by a change in plans. Office Manager Responsibilities - Serve as the primary point person for the SF office; oversee facilities, repairs, security, and IT/AV troubleshooting to ensure the space is always "guest-ready" and running smoothly. - Welcome and host customers, candidates, investors, and partners; manage guest registration and conference room coordination to deliver a polished, high-end experience. - Manage relationships with all office vendors (building, janitorial, internet, repairs, etc.) and oversee the office budget for supplies and programs. - Develop and maintain the kitchen program, including daily snack/beverage restocking and coordinating lunch orders/catering for meetings and team events. - Manage office access (keys/badges) and lead the physical onboarding for new SF employees (workspace setup, equipment, and orientation). - Proactively update ... (truncated, view full listing at source)