Executive Assistant to the CEO

Executive Assistant to the CEO EXECUTIVE ASSISTANT TO THE CEO You'll be the person who makes sure nothing falls through the cracks in our CEO's world — his calendar, his inbox, his commitments, his time. This is a role built on trust, precision, and quiet excellence. You won't be asked to reinvent the wheel. You'll be asked to make sure every wheel turns exactly when it should, every single day. You'll report directly to the CEO. Salary Range: $150,000–$180,000/year (Range shown is for U.S.-based employees in San Francisco, CA.) Equity Range: Up to 0.05% Location: San Francisco, CA (In-person) Job Type: Full-Time Experience: 3+ years as an Executive Assistant, or equivalent operational support experience Visa: US Citizenship/Visa required ABOUT FIRECRAWL Firecrawl is the easiest way to extract data from the web. Developers use us to reliably convert URLs into LLM-ready markdown or structured data with a single API call. In just over a year, we've hit 8 figures in ARR and 100k+ GitHub stars by building the fastest way for developers to get LLM-ready data. We're a small, fast-moving, technical team building essential infrastructure super-intelligence will use to gather data on the web. We ship fast and deep. WHAT YOU'LL DO Own the CEO's calendar with zero ambiguity. Every meeting has a purpose, an agenda, the right attendees, and the right prep attached — or it doesn't get scheduled. You'll manage competing requests, protect deep work time, and make judgment calls about what deserves the CEO's attention and what doesn't. The calendar is your system, and it runs flawlessly. Triage the inbox so nothing gets lost. The CEO's inbox is high-volume and high-stakes. You'll build and maintain a triage system that surfaces what's urgent, drafts responses where appropriate, and ensures that important threads — investor follow-ups, customer escalations, partnership opportunities — never stall because they got buried. Inbox zero isn't aspirational; it's the standard. Ensure every commitment has follow-through. Prepare briefing materials and context docs before key meetings. Capture action items afterward and track them to completion. Coordinate logistics for board meetings, investor updates, and external engagements with the kind of attention to detail that makes people wonder how everything always runs so smoothly. Handle sensitive information with complete discretion. You'll have access to confidential conversations, financials, personnel decisions, and strategic plans. Discretion isn't a nice-to-have — it's the foundation of this role. You protect the CEO's trust and the company's confidence by never letting sensitive information travel where it shouldn't. Take care of the operational details. Travel arrangements, expense reports, scheduling logistics, and the hundred small things that keep an executive's work life running. You don't see these as beneath you — you see them as the backbone of everything else working. Use AI tools to make your systems even tighter. We're an AI company, and we expect you to use AI tools — Claude, ChatGPT, automation platforms — to streamline your own workflows. If there's a repetitive task, your instinct should be to systematize it. You don't need to be an engineer, but you should be the kind of person who's already experimented with these tools. Earn deeper context over time. This role starts tactical — owning the calendar, inbox, and logistics — and expands as trust is built. Over time, you'll gain visibility into strategic priorities, leadership dynamics, and company planning. The more you prove your judgment and discretion, the more context and responsibility you'll earn. WHAT WE'RE LOOKING FOR Borderline obsessive about details and follow-through. You're the person who triple-checks the meeting link, confirms the dinner reservation, and flags the scheduling conflict before anyone else notices. Nothing slips. That's not a goal for you — it's how you're wired. High emotional intellig ... (truncated, view full listing at source)