Executive Assistant

MatX is on a mission to make the world’s best AI models run as efficiently as possible, accelerating global progress in AI quality and accessibility. We are building cutting-edge AI infrastructure at the intersection of hardware and software, and our team is growing quickly. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support and partner with our senior leadership team. The EA will operate as a true partner to the CEO, anticipating needs, exercising judgment, and executing without requiring follow-up. The ideal candidate will be a master at multitasking, communication, and discretion, with the ability to anticipate the executives' needs and work autonomously in a fast-paced environment. This role requires strong communication, problem-solving, and multitasking skills and a willingness to go above and beyond to support your executives. This is a hybrid role that will require you to work from our Mountain View, CA office 3 days a week, on Tuesday through Thursday What You’ll Do Here Calendar Schedule Management: Coordinate and manage multiple executives' complex schedules, strategically prioritize meetings, and protect time to ensure alignment with business objectives Communication Correspondence: Handle and prioritize emails, communicate updates, decisions, and action items. Follow up to ensure tasks are completed Meeting Support: Prepare agendas and follow up on action items as needed. Coordinate logistics for internal and external meetings Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity Project Management: Assist with strategic projects, internal initiatives, and research tasks as directed Liaison Role: Serve as the primary point of contact between the executives and internal/external stakeholders Who You Are You have experience working in a dynamic, fast-paced industry, such as in HW-SW / technology/AI/startup You are a clear, proactive, and professional communicator who can comfortably operate with ambiguity You expertly manage multiple workstreams, detail-oriented without missing important scheduling or travel details, and prioritize moving at speed in a high-pressure environment You are a strong collaborator who takes pride in empowering our cross-functional teams to succeed, by supporting their access productive interaction with the CEO You have a strong executive presence, including comfort pushing back and confidence managing senior internal and external stakeholders You leverage smart tooling to scale their impact beyond what headcount alone could achieve, automating the repeatable so they can focus on the highest priorities What We Offer A Stake in our success A cash/equity mix that fits your needs and option to do early exercise Health Wellness Company subsidized Health, Dental, Vision, and Life insurance; Pre-tax Health Savings Accounts with generous company contribution (even if you don’t) Time To Recharge 4 weeks paid time off (accrued), 12 company holidays, and 3 weeks remote/flexible work per year Support to Parents Up to 12 weeks of paid parental leave, regardless of your path to parenthood Learning Development $1,500 yearly towards your professional development e.g. conferences, courses, and other learning opportunities Team Connection Team Lunches, quarterly off-sites, and regular town halls Financial Wellbeing 401K and/or Roth IRA, with 5% company contribution, even if you don’t! Flexible Spending Accounts Pre-tax spend accounts for medical, dental/vision, dependent care, parking, and transit expenses Commute On Us For those commuting up to 1 hour, put your rideshare cost on our company card and reclaim the drive-time to get work done! MatX E[x]tras $50 per month to use on the perks you care about most Remote Perks We work remotely Monday Friday, supported by home-tech setup, and remote wifi expense reimbursement As part of our dedication to the diversity of our ... (truncated, view full listing at source)